Fixed Asset Specialist

Fixed Asset Specialist

Applications accepted from: ALL PERSONS INTERESTED Division: Property Management Division Location: 2707 Dalton Workdays & Hours: Monday - Friday/7:00a - 4:00pm * Subject to change DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The Fixed Asset Specialist supports the General Services Department by assisting in the tracking, tagging, inventory, and disposal of the City's fixed assets. This position helps maintain accurate asset records in systems such as SAP and supports both office and warehouse operations. Responsibilities include updating asset information, conducting physical inventories, organizing surplus items, preparing reports, and ensuring compliance with City policies and procedures. The ideal candidate is detailed oriented, organized, comfortable learning computer systems, and able to work in both administrative and warehouse environments.

Key Responsibilities

• Tag and track new assets, ensuring accurate and sequential assignment of inventory numbers
• Maintain and update asset records in SAP, Excel, Smartsheet, and related systems
• Support warehouse operations, including receiving, organizing, and storing assets and surplus items
• Conduct scheduled and periodic physical inventories across facilities and reconcile discrepancies
• Identify and document missing, lost, or stolen assets and help resolve inventory issues
• Process transfers, surplus, salvage, disposal, and retirement of assets and equipment
• Prepare routine reports such as asset listings, inventory summaries, and transaction logs
• Ensure compliance with City policies, procedures, and recordkeeping standards
• Communicate with departments regarding asset updates, inventory activities, and documentation needs
• Receive newly acquired vehicles and ensure proper tagging, documentation, and system entry
• Track vehicle assignments and maintain current assignment and key issuance records
• Monitor and record vehicle repairs, maintenance activity, and related cost information
• Coordinate vehicle tracking, including GPS/telematics updates and system oversight
• Process scrapping, salvaging, and retirement of vehicles following City guidelines
• Assist with managing surplus vehicles for auction, disposal, or transfer

This is a General Services position at the Tier I Level. WORKING CONDITIONS This position may involve routine exposure to soiled materials and light chemical substances such as cleaning solutions.

Minimum Requirements

EDUCATIONAL REQUIREMENTS Requires an Associate's degree in Materials Management, Business Administration, Accounting or a closely related field. EXPERIENCE REQUIREMENTS One year of experience in inventory control or materials management is required. Two years of responsible experience in inventory control/materials management may be substituted for the degree requirement. LICENSE REQUIREMENTS None.

Preferences

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

General Information

SELECTION/SKILLS TESTS REQUIRED: None However, the department may administer a skills assessment test. SAFETY IMPACT POSITION: No If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. PAY GRADE 13 APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: To view your detailed application status, please log-in to your online profile by visiting: or call View phone number on click.appcast.io. If you need special services or accommodations View phone number on click.appcast.io (TTY 7-1-1) If you need login assistance or technical support call View phone number on click.appcast.io. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.