Bookkeeper

Job Description

Job Description

We are looking for a detail-oriented part-time Bookkeeper on a contract basis with the potential for a permanent position. This position will support day-to-day construction accounting activities, including billing, payroll, payables, and project cost tracking. The ideal candidate brings hands-on QuickBooks experience and can maintain accurate financial records while partnering with project teams and managers.

Responsibilities:

• Set up new jobs in QuickBooks Desktop and organize project cost structures to support accurate financial tracking.

• Monitor project-related spending, subcontractor charges, commitments, and approved change activity throughout the lifecycle of each job.

• Create and issue monthly customer billings and progress invoices in a timely and accurate manner.

• Review subcontractor invoices for completeness, confirm supporting documents are in place, and route items for proper approval before payment.

• Prepare job cost reporting and share financial updates with Project Managers to help them understand budget status and project performance.

• Process a high volume of accounts payable transactions each week, averaging about 100 invoices, while maintaining accuracy and timeliness.

• Enter employee time into QuickBooks and run weekly payroll for approximately 68 employees.

• Assist with audit preparation and help maintain compliance records related to construction accounting requirements.

• Work closely with internal project stakeholders to keep contract documentation current and ensure change orders are recorded correctly.

• At least 2 years of bookkeeping experience, preferably in a project-based or construction-related environment.
• Practical experience using QuickBooks Desktop for accounting, billing, payroll, and job cost tracking.
• Working knowledge of accounts payable, accounts receivable, and bank reconciliations.
• Ability to manage multiple deadlines and maintain accuracy in a fast-paced workload.
• Experience reviewing invoices, supporting documentation, and financial records for completeness and correctness.
• Strong organizational and communication skills to coordinate effectively with Project Managers and project teams.
• Comfortable handling weekly payroll processing and maintaining confidential employee and financial information.