Accounts Payable Specialist

Job Description

Job Description

We are looking for an experienced Accounts Payable Specialist to join a Non-Profit organization in Birmingham, Alabama. This contract opportunity with permanent potential is ideal for someone who can step into a stable accounting team and confidently manage the full accounts payable process with minimal oversight. The position offers a collaborative office environment, consistent weekday hours, and the chance to contribute during a key annual billing cycle tied to a large organizational event.

Responsibilities:

• Oversee the complete accounts payable cycle, from reviewing invoices through final payment processing and record maintenance.

• Assign proper general ledger coding to invoices and confirm supporting documentation is accurate and complete before payment.

• Prepare and execute weekly payment activity, including check runs and ACH transactions, while meeting established deadlines.

• Process recurring monthly vendor payments and maintain organized, up-to-date vendor records within the accounting system.

• Manage the annual 1099 process, including collecting W-9s, maintaining vendor tax information, reconciling payments, and preparing documentation to support accurate and timely 1099 reporting.

• Coordinate closely with accounting team members to ensure continuity of operations during a leave of absence and maintain timely processing of payables.

• Reconcile accounts payable transactions and investigate discrepancies to ensure financial records remain accurate.

• Assist with filing, documentation, and other departmental support tasks as needed in a team-oriented office setting.

• Demonstrated experience handling full-cycle accounts payable in an accounting environment.

• Strong working knowledge of invoice coding, account coding, and payment processing procedures.

• Hands-on experience with ACH payments, check runs, and vendor payment administration.

• Knowledge of 1099 reporting requirements and experience preparing vendor information and supporting documentation for year-end 1099 filings.

• Ability to manage recurring transactions as well as seasonal increases in invoice and payment volume.

• High level of accuracy, organization, and attention to detail when working with financial data.

• Capable of working independently while also collaborating effectively with a small accounting team.

• Proficiency with accounting systems and standard office software used for accounts payable processing.