Administrative Assistant

Administrative Assistant

Germantown Plant - Germantown, WI 53022

Overview

Position Type Full Time Job Shift Day Education Level High School Travel Percentage None

Description

Enercon Industries is a mid-sized family company that manufactures technical equipment for a variety of industries domestically and across the world. Our Induction Cap Sealers and Surface Treating equipment are among the best in the world and we pride ourselves in being the market leader and innovation driver in our field.

We are seeking a highly organized and discreet Administrative Assistant to support both office operations and ownership in a family-owned manufacturing environment. This role blends traditional administrative responsibilities with executive and collaborative support, requiring strong attention to detail, flexibility, and sound judgment. The ideal candidate is a proactive, trusted partner who can manage multiple priorities while maintaining organization, efficiency, and confidentiality across a wide range of responsibilities.

Responsibilities

Executive & Personal Support

• Provide comprehensive administrative support to ownership, including calendar management, email oversight, and coordination of meetings and travel
• Handle confidential personal and financial matters, including bill pay, expense tracking, and account reconciliation
• Assist with documentation, forms, and coordination with financial, legal, and advisory partners
• Support healthcare-related administration, including tracking expenses, managing appointments, and coordinating insurance

Personal Owner Property & Vendor Coordination

• Coordinate maintenance, repairs, and vendor relationships across multiple residential and investment properties
• Oversee routine services such as landscaping, cleaning, and seasonal upkeep
• Maintain centralized records of property-related expenses, insurance, taxes, and service schedules
• Act as primary point of contact for service providers and ensure timely follow-up and issue resolution

Asset & Logistics Management

• Manage registration, insurance, maintenance, and vendor coordination for personal and company-use transportation assets and equipment
• Track renewals, service schedules, and related documentation
• Coordinate storage, seasonal transitions, and general upkeep of assets

Travel, Events & Hospitality

• Plan and coordinate domestic and international travel, including transportation, accommodations, and itineraries
• Support reservations, guest coordination, and logistics for personal and business-related travel
• Assist with planning and execution of company and personal events, including outings, holidays, and special occasions

Personal & Household Coordination

• Support day-to-day logistics, errands, and procurement of goods and services
• Coordinate gifts, donations, and special occasion planning
• Maintain contact lists and recurring communications (cards, announcements, etc.)
• Assist with scheduling and coordination of household-related services and needs
• Process payments, track recurring obligations, and maintain organized financial records
• Support payroll administration for personal staff, including setup and routine processing
• Monitor accounts, subscriptions, and service providers for accuracy and continuity

General Administrative & Office Support

• Provide backup administrative support to office operations, including phones, supplies, and coordination
• Provide support to Administrative Departments as needed, including clerical and other.
• Assist with internal communications, employee recognition efforts, and company-sponsored activities
• Support planning and execution of company events and seasonal initiatives
• Performs other tasks as required. Responsibilities include, but are not necessarily limited to, the duties listed on this job description.

Qualifications

• At least three (3) years of experience in an administrative, executive assistant, or business support role and an Associate's degree, or an equivalent combination of education and experience.
• Strong organizational skills and the ability to manage multiple priorities with accuracy & attention to detail
• Excellent written and verbal communication skills
• Proven ability to build trusted relationships & work effectively with a variety of individuals and external partners
• High level of professionalism, discretion, and sound judgement