Facilities Coordinator

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator – JLL

What this job involves:

As a Facilities Coordinator, you'll be the on-site face of JLL at our client's location in the Greater Chicago Area, playing a vital role in ensuring seamless daily operations. Working alongside the Facilities Team Manager, you'll coordinate everything from vendor management and procurement to safety compliance and building maintenance. This position offers a unique opportunity to develop comprehensive facilities management skills while directly impacting the comfort, safety, and operational efficiency of a dynamic commercial environment. If you thrive in a hands-on role where no two days are the same and your problem-solving skills make a visible difference, this is your chance to build a rewarding career with JLL.

What your day-to-day will look like:

• Serve as the primary point of contact for client service requests, ensuring superior customer service and timely resolution of facilities issues while maintaining strong stakeholder relationships
• Coordinate and oversee third-party vendors and contractors, inspecting their work to ensure compliance with required standards and managing procurement of services as needed
• Manage work orders through the CMMS system, maintaining accurate records of all maintenance activities performed on site and tracking completion of preventative maintenance schedules
• Conduct regular facility inspections and safety audits to ensure building equipment, systems, and procedures meet performance standards and safety requirements at all times
• Support building maintenance activities including HVAC filter and belt changes, minor electrical and plumbing repairs, re-lamping, ceiling tile replacements, door hardware repairs, and painting
• Assist with financial processes including invoice review and resolution, budget preparation input for CAPEX and OPEX, and variance analysis to support cost reduction initiatives
• Participate in emergency response procedures and be available for after-hours emergencies, supporting incremental moves and capital projects as needed

Required Qualifications:

• Prior experience in facilities management, property management, hospitality, or a related operational field
• Physical ability to regularly stand, walk, climb, balance, stoop, kneel, crouch, and crawl; must be able to lift and move up to 75 pounds regularly and occasionally up to 100 pounds
• Strong organizational and project management skills with proven ability to manage multiple priorities simultaneously and complete tasks efficiently
• Excellent customer service orientation with demonstrated ability to interact professionally with clients, vendors, and team members while managing conflicting priorities
• Strong verbal and written communication skills in English, with active listening abilities and professional presentation skills
• Self-motivated with problem-solving capabilities and ability to work independently in ambiguous or stressful situations
• Flexible, adaptable approach with goal-oriented mindset and commitment to meeting performance targets and Service Level Agreement requirements

Preferred Qualifications:

• Knowledge of local building code requirements and regulations
• Understanding of basic building systems and components including HVAC, plumbing, fire protection/alarm systems, electrical systems, A/V systems, office furniture, carpet, and flooring
• Experience with work order/CMMS systems (Corrigo experience is a plus)
• Background in vendor management and contract oversight
• Experience supporting capital improvement projects or facility renovations
• Familiarity with safety audit procedures and emergency response protocols
• Basic carpentry, painting, or building maintenance trade skills

Location:  Onsite

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.