Site Safety and Operations Coordinator

Job Description

Job Description:\n\nDescription: Title: Site Safety and Operations CoordinatorOrganization: Boys and Girls Clubs of San LeandroLocation: School–based SiteDepartment: Programming Reports to: Program Manager Direct Reports: NoneExempt Status: Non-Exempt Position Type: Full-Time, On-Site Compensation: $23-$30/hr Position Overview: The Site Safety & Operations Coordinator (SSOC) is a key leader in fostering a safe, structured, and welcoming after-school environment for youth and staff. This role ensures smooth daily operations by overseeing safety protocols, managing site logistics, and supporting staff in upholding the highest standards of care. Through proactive training, incident response, and collaboration with school and organizational leadership, the SSOC plays a vital role in creating an environment where students can learn and thrive. This position is central to the BGCSL’s mission by ensuring that safety and operational excellence are seamlessly integrated into the program. By maintaining compliance, training staff in emergency procedures, and strengthening site security, the SSOC helps sustain a program where students feel secure and supported, allowing them to fully engage in enriching after-school experiences. What makes this role unique is its dynamic blend of safety leadership, hands-on operational management, and staff development. The SSOC not only ensures compliance and emergency readiness but also plays a key role in coaching staff and fostering a culture of safety. This is a role for a proactive, solutions-oriented individual who thrives in a fast-paced environment and is passionate about creating a safe and structured space for youth development. Our Values in Action:Transformative Leadership: We aspire to transform possibilities into probabilities. By embodying emotional intelligence, vulnerability, and empathy, we foster positive change with humility, authenticity, and continuous self-improvement. What that looks like in this role: Leading with empathy and authenticity, creating a safe, supportive, and collaborative environment for staff and youth. Empowering and mentoring YDPs, providing strong onboarding, training, and ongoing development. Continuously improving safety and operations, approaching challenges with adaptability and a solutions-focused mindset.Resilience: We approach every situation with a growth mindset, demonstrating flexibility and courage, reframing challenges as opportunities. We acknowledge our current state, embrace change, and adapt as needed, maintaining a solutions-oriented approach throughout our growth journey. What that looks like in this role: Leading with adaptability and a growth mindset, turning challenges into opportunities for improvement. Staying solutions-focused and flexible, adjusting to changing needs while ensuring safety and efficiency. Maintaining confidence and composure under pressure, guiding the team through unexpected situations.Youth Centered Approach: Every organizational action or maneuver is designed to directly impact and benefit the youth we serve. We value and prioritize the youth perspective, making decisions with a focus on their needs and well-being, rather than adult convenience. What that looks like in this role: Prioritizing the safety, well-being, and experience of youth, ensuring all operations support their growth and success. Making decisions with a youth-first mindset, creating a safe, engaging, and supportive after-school environment. Advocating for youth needs, collaborating with staff to implement policies and practices that benefit them directly. Essential Functions: Daily Operations & Compliance: Oversee daily site operations, ensuring adherence to BGCSL, School Site, and District policies while maintaining a structured and efficient environment. Safety Protocols & Emergency Preparedness: Implement and lead safety procedures, conduct regular drills, and work closely with the Director of Club Safety and Operations to align on best practices. Incident Management & Reporting: Investigate, document, and implement corrective actions for safety incidents while ensuring compliance with safety standards through monthly inspections. Staff Training & Development: Lead onboarding, ongoing training, and certification programs for staff in collaboration with Learning & Development and HR, ensuring CPR and first aid compliance. Student & Facility Oversight: Manage student enrollment, class assignments, and check-in/out processes through MyClubHub while ensuring a safe, organized, and functional site environment. Regulatory Compliance & Documentation: Maintain accurate safety records, incident reports, and compliance documentation while coordinating with school administration for facility access and resources. Collaboration & Communication: Provide regular updates to leadership on safety improvements and operational needs while partnering with district safety teams to align protocols and best practices. Culture of Safety & Teamwork: Foster a proactive, safety-focused environment where all staff are engaged in maintaining security, order, and student well-being. BGCSL Competencies: BGCSL Core Competencies Description Commitment to Safety & Quality Prioritizing the physical, emotional, and psychological safety of youth, staff, and the community while adhering to established quality standards. In Action:Conducts regular safety audits and emergency drills to ensure all staff and students are prepared for potential incidents.Maintains compliance with school district and organizational safety policies, ensuring all staff follow proper protocols.Actively monitors site conditions, promptly addressing any safety hazards or operational concerns to prevent incidents. Accountability and Integrity Maintaining high standards of ethical behavior, transparency, and responsibility in all actions and decisions. In Action:Upholds the highest ethical standards by ensuring all safety incidents are properly documented and reported in a timely manner.Models accountability by consistently enforcing operational procedures and providing guidance to staff on best practices.Demonstrates transparency and responsibility by addressing site issues promptly and proactively communicating with leadership. Problem Solving & Decision Making Analyzing complex situations, identifying challenges, developing effective solutions, and implementing action plans that lead to positive outcomes. In Action:Responds quickly and effectively to on-site emergencies, ensuring the safety and well-being of students and staff.Implements real-time solutions for unexpected operational challenges, such as staffing shortages or equipment failures.Uses data and feedback to refine safety procedures and improve efficiency in site operations. Competency Description Communication & Listening Exhibiting clear, empathetic, and effective communication skills while actively listening to others to build trust and understanding. In Action:Clearly communicates safety expectations to staff and ensures all team members understand emergency procedures.Maintains open dialogue with school administration, program leadership, and parents to address safety concerns and program logistics.Listens actively to staff and student concerns, offering guidance and solutions to maintain a positive and safe environment. Cultural Competency Promoting diversity, equity, inclusion, and respect for all communities served. In Action:Promotes inclusive safety practices that take into account the diverse needs and backgrounds of students and staff.Ensures that emergency procedures and operational guidelines are accessible and understandable for all staff, including those who may speak English as a second language.Advocates for the needs of all youth, ensuring their perspectives are considered in site safety and operational decisions. Leadership Inspiring, guiding, and influencing individuals and teams to achieve a shared vision and organizational goals. In Action:Guides and supports Youth Development Professionals (YDPs) in implementing structured and safe programming.Leads by example, fostering a safety-first culture that prioritizes student well-being and smooth program operations.Provides coaching and feedback to staff to enhance their ability to manage classroom environments and respond to incidents. Teamwork Collaborating effectively with others, building positive relationships, and contributing to a shared goal. In Action:Collaborates with school staff, program leadership, and site teams to ensure smooth daily operations.Works closely with the Director of Club Safety and Operations to implement best practices and update protocols as needed.Supports staff in resolving operational challenges, creating a positive and cohesive team environment. Financial Stewardship Managing resources responsibly with an emphasis on sustainability and transparency. In Action:Ensures all safety and operational resources are used efficiently, avoiding unnecessary expenses while maintaining program quality.Monitors equipment usage and inventory, preventing loss and ensuring that safety tools are readily available.Contributes to budget planning by identifying necessary safety investments and cost-effective solutions for site operations. Results Orientation Setting measurable goals, monitoring progress, and delivering high-impact outcomes aligned with the organization’s mission and strategic priorities. In Action:Tracks and analyzes incident reports to identify trends and proactively reduce future safety risks.Implements structured routines that enhance program flow and maximize the effectiveness of safety measures.Continuously evaluates site efficiency, identifying areas for operational improvement and implementing best practices. Change Management & Adaptability Navigating, leading, and embracing change effectively while maintaining organizational stability and progress. In Action:Navigates evolving safety regulations and adjusts site policies accordingly to maintain compliance.Remains flexible when unexpected challenges arise, ensuring programs continue to run smoothly without compromising safety.Proactively integrates feedback from staff, students, and leadership to refine operational procedures and enhance safety protocols.Requirements: Qualifications & Experience: Required:Experience: At least two years of experience working with school-aged youth in an educational or after-school setting (excluding daycare environments).Certifications: Current First Aid and CPR certification or willingness to obtain before the start date.Commitment: Availability for the entire academic school year, including training sessions and after-school closeout operations.Strong communication and interpersonal skills to engage effectively with students, staff, parents, and external partners.Excellent organizational skills and attention to detail, with the ability to manage multiple responsibilities simultaneously.Ability to work independently with minimal supervision. Educational Requirements (Must have one of the following):High school diploma + 48 college semester units (˜ 2 years college), ORHigh school diploma + an Associate’s (or higher) degree, ORHigh school diploma + a passing score on the district’s Paraeducator/Paraprofessional Exam. Preferred:Education: Bachelor’s degree or some college coursework in a relevant field.Safety & Operations Experience: Prior experience in site safety, operations, or facility management in an educational or youth development setting.Incident Management: Experience in incident investigation, root cause analysis, and reporting, with the ability to communicate safety and operational concerns to leadership and external stakeholders.Technical Skills: Familiarity with facility management, safety monitoring, and communication tools (e.g., incident reporting software, scheduling platforms).Leadership & Budgeting: Experience managing budgets, prioritizing daily tasks, and balancing short-term needs with long-term safety and operational goals.Driver’s License: Valid California driver’s license with a clean driving record. Work Environment: The Site Safety and Operation Coordinator will work primarily in a school-based site at the Boys & Girls Club of San Leandro. This role may as needed require flexibility to accommodate organizational events or deadlines. Key aspects of the work environment include:Frequently required to stand.Frequently required to walk.Frequently required to sit.Continually required to utilize hand and finger dexterity.Occasionally required to climb, balance, bend, stoop, kneel or crawl.Continually required to talk or hear.Frequently exposure to outside weather conditions.Occasionally exposure to bloodborne and airborne pathogens or infectious materials (Communicable diseases in an office environment including COVID-19, common cold, and flu viruses. Negative TB screen required).While performing the duties of this job, the noise level in the work environment may vary from location; light to moderate.The employee must occasionally lift and/or move more than 50 pounds. The Boys and Girls Clubs of San Leandro is committed to diversity and inclusion and is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy, genetics, veteran status or any other status protected by state or federal law. We encourage individuals from all backgrounds and experiences to apply. All employment decisions are based on qualifications, merit, and business needs. The above description is intended to describe the general content and requirements for the performance of this job. It is not an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time, nor does it change your status as an at-will employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.