Law Enforcement Clerk

Law Enforcement Clerk

The Law Enforcement Clerk provides a variety of clerical duties for the Sheriff's Office to include aspects of quartermaster (inventory), purchasing, records, data entry, public disclosure, transcribing, civil process, fiscal and evidence management. Must maintain courteous and cooperative working relationships with administrative and other County personnel, public agencies, and the general public, and work under the guidance of Local/State/Federal regulations and County policies/procedures. Qualified candidates must complete a written exam.

Employees in this position may be required to perform any assigned portion or all portions of the listed duties under this position, or other duties that may be assigned as required.

Examples of duties include:

• Process approved training requests and training activity reports, complete training registration requests and entry into records management system, make lodging arrangements for trainees.
• Process concealed pistol licenses, including fingerprinting, data entry and background investigation.
• Provide quartermaster services; order supplies and assist with general inventory control and delivery of inventoried items.
• Process gun transfer requests; processing necessary background checks and all other required documentation.
• Process Civil documents, including data entry, the entry of Civil Process and Protection Orders, canceling protection orders, return of civil process; entry of warrants, updating warrant information in RMS, served – recalled –renewed.
• Process case reports: criminal records data entry of reports, citations, distribute reports to the Prosecutor's Office and appropriate Court in a timely manner.
• Receive, enter, review for processing and releasing public records requests in accordance with the state law, Kittitas County Code, and Sheriff's Office policy.
• Become proficient with the laws relevant to the Public Records Act and attend relevant industry trainings and conferences to maintain familiarity of laws.
• Transcribe reports and interviews from various recording devices or video.
• Product various statistical reports as needed.
• Provide fingerprinting service to the public for various reasons.
• Greet the general public and assist with their requests or concerns, answers phone and redirect calls.
• General document handling.
• Sort and distribute incoming/outgoing mail.
• Post Sheriff's receipts, collect monies, assist with entering bills and prepare vouchers as needed, create purchase orders, enter the required data, and process orders; other financial duties as assigned by the Supervisor.
• Receive, release and ship evidence, data entry of evidence into and out of secure storage, maintain secure storage and chain of custody, process evidence in accordance with WSP evidence handbook and the Kittitas County Sheriff's Office policy, testify in court when necessary.
• Other clerical and receptionist duties as assigned by Supervisor.

This job description is a summary of the primary functions and expectations for this position. Additional department-related duties may be assigned as required.

Minimum qualifications include:

• High school diploma or GED equivalent.
• U.S. Citizen or Lawful Permanent Resident.
• One (1) year of general office experience.
• Intermediate to advanced computer skills utilizing MS Office Suite.
• Ability to type with sufficient speed and accuracy to successfully perform the essential functions of the position.
• 21 years of age at the time of employment.
• Valid driver's license.
• A criminal history and background check will be performed on qualified candidates. Misdemeanor or felony charges or convictions may preclude candidates from employment in certain circumstances. Factors such as relativity to the position, age at time of offense, seriousness and nature of the violation, and rehabilitation will be taken into account. There can be no conflicts of interest with the hiring agency.
• Must successfully pass the civil service written exams.

Supplemental information includes:

Applicants who meet the minimum qualifications will be eligible for the written exam. The fee for this exam is $20.00. Payment will be due prior to the test date and is non-refundable. Cash or check will be accepted. Checks should be made payable to "Kittitas County." Candidates who opt to pay in cash must bring exact change. We cannot make change.

Work is primarily performed in an office setting with occasional need to work in outdoor or non-office environments. The position requires the ability to sit for extended periods of time, stand, walk, ascend/descend stairs or small ladders/stepstools, stoop, kneel, crouch, twist, grasp, and reach. Must have ability to lift, push, pull, or carry up to 25 lbs. and occasionally higher with assistance. Must be able to read printed materials and a computer screen and have sufficient hearing and speech to communicate clearly via telephone and in person. Will be exposed to graphic and/or explicit images, text, reports, etc. Safety policies and procedures must be adhered to at all times, including proper lifting/carrying techniques. Must be able to safely operate a motor vehicle in varied weather conditions and levels of daylight, as periodic travel will be required for ongoing training opportunities, and meeting attendance.

Work is typically scheduled within regular business hours, with some weekend and evening work as needed. Reliable attendance and punctuality are required.

Reasonable accommodation may be available to enable individuals with disabilities to perform the essential functions.

Kittitas County is an equal opportunity employer. This means that Kittitas County does not discriminate against any employee on the basis of protected class status. All employees will be recruited, selected, trained, promoted, compensated, and if appropriate, disciplined or terminated without regard to race, color, religion or creed, ethnicity, national origin, sex, age (over 40), marital status, pregnancy or maternity, sexual orientation or gender identity, veteran status, use of a guide or service animal, genetic information, or the presence of any sensory, mental, or physical disability (unless based on a bona fide occupational qualification).

Most permanent employees who at least 20 hours per week on a regular schedule are entitled to healthcare, retirement, and leave benefits, pro-rated to the scheduled hours of work. HEALTHCARE BENEFITS Eligible employees and their family members have access to medical, dental, and vision benefits. The County covers all or the majority of the cost of healthcare benefits based on employee type and collective bargaining agreement. LIFE INSURANCE AND SUPPLEMENTAL PRODUCTS Kittitas County offers access to a $12,000 basic life/accidental death and dismemberment insurance plan through Mutual of Omaha as part of the core benefits program. Supplemental products are available for eligible employees who choose to purchase them through AFLAC, Allstate, Colonial, and Mutual of Omaha. These products include:

• Supplemental life insurance
• Accidental death and dismemberment
• Disability insurance

LEAVE BENEFITS Eligible County employees have access to a variety of leave programs. The amount of paid leave an employee may accrue and bank will vary between employee groups and collective bargaining agreements. Types of leave available include, but are not limited to:

• Legal holidays
• Personal holiday
• PTO or vacation and sick leave depending on collective bargaining agreement
• Bereavement Leave
• Military Leave
• Family & Medical Leave Act (FMLA)
• Paid Family & Medical Leave (PFML)

RETIREMENT BENEFITS Most benefited employees are eligible to participate in the Public Employees' Retirement System (PERS), Public Safety Employees' Retirement System (PSERS), or the Law Enforcement Officers' and Fire Fighters Retirement System (LEOFF) plans. Plans are administered by the Department of Retirement Systems (DRS). Participation in the DRS retirement program is mandatory for all eligible employees. Both the employee and the County contribute to the plan at a rate set by the State legislature. For more information regarding DRS you can visit their website at Employees who want to save additional dollars for retirement may do so voluntarily by participating in a choice of 457 deferred compensation plans. A 457 plan allows employees to defer funds through payroll deduction, up to a maximum amount set each year by the IRS.