Office Coordinator

Job Title

Administrative and Operational Support for CAHS Administration, Department Chair and Faculty

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

The College of Allied Health Sciences at Augusta University trains and educates todays health care professionals: the therapists, technicians, administrators, managers and assistants who are the backbone of our countrys health care workforce. As the nations population ages and increasingly struggles with chronic disease and disability, as well as health care reform, our mission of educating premier health care professionals has never been more vital.

Job Summary

Provide administrative and operational support to CAHS administration, department chair and faculty by planning, organizing and budget oversight in the Department of Speech and Pathology.

Responsibilities

The responsibilities include, but are not limited to: Assistant Property Control Officer: Serve as Assistant Property Control Officer for the department. Submit Asset Management paperwork for relocation, transfer and/or surplus. Complete annual inventory audit and Equipment Loan Agreements. Maintain complete inventory listing to include computers, printers, fax machines etc. Budget Management: Responsible for oversight of the department budget from all fund sources. Purchase office, teaching and research supplies, equipment and furniture etc. Monitor and update all department reconciliations. Prepare and submit requisitions, check requests, travel authorizations/ reimbursements and budget amendments. Monthly review of pre-payroll reports and distributions. Authorized user of purchasing card. Monitor and make recommendations regarding utilization of departmental resources and efficiencies. Personnel: Responsible for the timely processing of personnel actions for faculty, staff and students to include but not limited to time and attendance, effort reporting, recruitment, etc. Initiate all personnel actions including ePars, employment requests, faculty/staff recruitment, and faculty/staff initial employment documentation Administrative Support: Provide administrative support to the Chair, Faculty and students to include but not limited to calendar support, schedule meetings, prepare meeting agendas, meeting minutes, program events, etc. Department Records: Responsible for the department record keeping. This position must follow AU and CAHS policies and procedures. Incumbent will serve as a resource to faculty and students regarding policy and procedures and must be knowledgeable of any changes. Other Duties: Perform other duties as assigned

Required Qualifications

High School Diploma, GED or equivalent from a recognized state or federal accredited organization required, with a minimum of nine years of progressively responsible office support experience OR Associate's Degree from an accredited college or university with a minimum of six years of progressively responsible office support experience.

Preferred Qualifications

Five years or more experience with administrative and budgetary responsibilities in an academic program.

Knowledge, Skills, & Abilities

KNOWLEDGE Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases. SKILLS Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills Attention to detail, critical thinking and initiative. ABILITIES Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions. Ability to maintain confidentiality, keep accurate records and make independent decisions.

Shift/Salary/Benefits

Shift: Days/M-F Pay Grade: B5 Salary Minimum: $17.88/hour - Midpoint: $21.92/hour Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 8/25/2026 - Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today! Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.