Proposal Writer

Job Description

Job Description

The Proposal Writer is responsible for developing high-quality, compliant, and compelling proposals in response to solicitations (e.g., RFPs, RFQs, RFIs). This role collaborates with subject matter experts, capture managers, and leadership to translate technical, management, and corporate information into clear, persuasive content that aligns with customer requirements and evaluation criteria.

Key Responsibilities

• Lead and support the development of proposal content for federal, state, local, or commercial opportunities
• Analyze solicitations (RFPs, RFQs, RFIs) to identify requirements, evaluation criteria, and win themes
• Write, edit, and format proposal sections including technical, management, past performance, and executive summaries
• Collaborate with subject matter experts (SMEs) to gather technical input and convert it into clear, compliant narrative
• Ensure proposals are compliant with all instructions, formatting guidelines, and submission requirements
• Maintain consistency in messaging, tone, and branding across proposal volumes
• Incorporate win themes, discriminators, and value propositions throughout proposal responses
• Participate in proposal reviews (e.g., Pink Team, Red Team, Gold Team) and incorporate feedback
• Manage multiple deadlines and prioritize tasks in a fast-paced environment
• Maintain and update proposal content libraries, templates, and style guides
• Support continuous improvement of proposal processes and best practices

Required Qualifications

• Bachelor’s degree in English, Communications, Journalism, Business, or a related field (or equivalent experience)
• 3+ years of experience in proposal writing, preferably in government contracting or professional services
• Strong writing, editing, and proofreading skills with attention to detail
• Experience responding to RFPs/RFQs and working under tight deadlines
• Ability to translate complex technical concepts into clear, concise language
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational and time management skills

Preferred Qualifications

• Experience with federal proposal processes (e.g., FAR-based proposals)
• Familiarity with proposal tools (e.g., SharePoint, Loopio, RFPIO, or similar)
• APMP (Association of Proposal Management Professionals) certification
• Experience supporting capture planning or win strategy development
• Knowledge of specific industry domains (e.g., IT, healthcare, defense, etc.

Key Competencies

• Excellent written and verbal communication
• Critical thinking and analytical skills
• Collaboration and teamwork
• Attention to detail and quality focus
• Ability to work independently and manage competing priorities
• Adaptability in a deadline-driven environment

Work Environment

• Fast-paced, deadline-driven proposal environment
• May require extended hours during active proposal submissions
• Collaborative team setting with cross-functional stakeholders