Purchasing Admin

Job Description

Job Description

We are looking for a detail-oriented Purchasing Administrator to support the Purchasing Manager for a manufacturing environment in Sturgis, Michigan. This is a Contract position focused on coordinating material and supply orders, maintaining accurate purchasing records, and helping keep inventory and office resources available for daily operations. The ideal candidate is comfortable working with purchasing data, communicating with vendors, and using business systems to support efficient department activities.

Responsibilities:

• Coordinate day-to-day procurement tasks by preparing, updating, and monitoring purchase orders for materials, consumables, and office supplies.

• Maintain accurate purchasing records through timely data entry, document tracking, and routine review of order details.

• Use Microsoft Excel, QuickBooks, and other computer-based tools to organize purchasing information and generate status updates.

• Assist with accounts payable support by verifying purchasing documentation and helping reconcile order-related records.

• Work closely with internal departments and external suppliers to confirm product availability, pricing, and delivery timelines.

• Track inventory levels and support replenishment planning to help prevent shortages and maintain operational continuity.

• Support general purchasing department operations by following established procedures and responding to routine procurement requests.

• Experience supporting purchasing, procurement, or supply-related activities in a business or manufacturing setting.

• Working knowledge of purchase order processing, inventory monitoring, and material ordering practices.

• Strong computer skills, including the ability to use Microsoft Excel for tracking and reporting.

• Familiarity with QuickBooks and data entry processes related to purchasing records.

• Ability to manage multiple requests accurately while maintaining strong attention to detail.

• Understanding of ordering consumables and general purchasing department workflows.

• Exposure to accounts payable processes

• Effective communication skills for coordinating with vendors and internal teams.