Administrative Assistant ll

Job Title

Institutional Effectiveness (IE) Administrative Assistant II

Job Description

Position Summary: The Institutional Effectiveness (IE) Administrative Assistant II position performs advanced and diversified clerical duties requiring a comprehensive level of experience. The position is responsible for providing administrative support for grants, contracts, assessments, planning, and reporting in support of instructional and institutional effectiveness. This includes assisting the department with data entry, tracking budgets, submitting and tracking purchase requisitions, conducting and updating equipment inventories by project, updating tracking documents, coordinating and documenting meetings (virtual and in-person), maintaining databases, preparing reports and publications, and updating internal and publicly available information relevant to IE activities. The position reports directly to the IE Director for Research and Compliance under the guidance of the Vice President for Institutional Effectiveness. The incumbent maintains qualifications for employment as described by the Technical College System of Georgia (TCSG) Policy Manual, CGTC policies and procedures, and accreditation standards. Travel between campuses and other site locations within the College's eleven-county service area is required. Major responsibilities may include, but are not limited to the following:

• Performs and completes tasks and assignments associated with personnel support functions for Institutional Effectiveness and grant/contract Project Managers (e.g., WIOA, Perkins, PBI), to include purchase orders, travel arrangements, expense statements, etc.
• Provides support to administrative staff
• Completes complex processing of documents and/or transactions for Institutional Effectiveness staff and activities
• Conducts research using a variety of sources to complete, prepare, assemble, process, and/or generate reports and other documentation, or to respond to inquiries, questions or requests
• Enters data from forms, records, reports, and/or other sources into computer for purposes such as maintaining databases, updating tracking documents, etc.
• Uses computer software as a tool for performing clerical assignments
• Provides support for meetings, including scheduling, taking notes, composing meeting minutes, and assisting with hosting virtual meetings
• Monitors use of and maintains supplies, equipment and/or facilities in support of Institutional Effectiveness staff and activities
• Completes all assigned trainings in a timely manner
• Other responsibilities as assigned

Technical Competencies:

• Skill in the use of computers and job-related software programs (Microsoft Word, Excel, Team Georgia Marketplace, WebEx, etc.)
• Knowledge of modern office practices and procedures
• Ability to operate workroom machinery such as fax machines, copiers, scanners, shredders, etc.
• Skill in interpersonal relations and in dealing with the public
• Oral and written communication skills

Location / Schedule: This position is projected to work 7:45 a.m. to 4:45 p.m. Monday to Thursday, and 7:45 a.m. to 3:30 p.m. on Friday. A flexible schedule or additional hours to include evenings and/or weekends as needed. Position will be assigned to the Macon Campus may require travel within the college's service area as well as additional travel as needed.

Requirements

Minimum Qualifications: Must upload transcripts/certifications which show conferred educational degrees/current certifications and document qualifications in the employment history:

• Associate's degree in Business Administrative Technology from an academic institution that is accredited by an institutional accrediting agency recognized by the United States Department of Education, and, documented one (1) year of work related experience OR
• Earned High school diploma or Equivalent and documented two (2) years related work experience

Preferred Qualifications: Preference may be given to applicants who, in addition to meeting the minimum qualifications, provide transcripts of conferred degrees and demonstrate in the employment history possession of one or more of the following:

• Documented work experience at a post-secondary institution
• Experience with data entry
• Experience with budget tracking
• Experience with hosting virtual meetings

Benefits

Salary / Benefits: Gross annual range of $32,244 (High School Diploma/Equivalent) to $34,800 (Associate Degree); actual gross annual rate will be determined by the candidate's meeting the minimum and/or preferred published qualifications. This is a fulltime positon scheduled to work all 12 months in the calendar year and at 40 hours per week. Position is eligible for benefits to include retirement, insurance, leave accrual and holiday pay. CGTC is a member of Teachers Retirement System of Georgia (TRS) and Employees Retirement System of Georgia (ERS).