Bilingual Office Assistant - English/Spanish

Job Description

Job Description

Bilingual Office Assistant – English/Spanish

Location: Sarasota, FL
Job Type: Full-Time
Classification: Non-Exempt

Join Our Team

We are looking for a friendly, dependable, and organized  Bilingual Office Assistant to join our Sarasota team.

Fluency in both English and Spanish is required.

You do not need to be an HR expert. We are looking for someone with strong office and computer skills, a positive attitude, and most importantly,  a willingness to learn . We will train the right person on our systems and processes.

This position will provide general office support while also helping employees with onboarding, paperwork, timekeeping, payroll-related questions, and company systems.

What You'll Do

• Assist employees in both  English and Spanish .

• Help new employees complete onboarding paperwork and company requirements.

• Assist with new-hire orientation and explain basic company procedures.

• Enter and maintain employee information in company systems.

• Help employees navigate company apps, timekeeping systems, and other technology.

• Assist with employee paperwork, forms, and documentation.

• Answer phones, emails, and employee questions.

• Maintain organized and confidential electronic and paper files.

• Assist with basic payroll and timekeeping questions and corrections.

• Help ensure employee information and documentation are accurate and complete.

• Translate or explain basic company communications and documents for Spanish-speaking employees as needed.

• Communicate with managers and other departments regarding employee paperwork and administrative needs.

• Assist the HR team with administrative projects and day-to-day office tasks.

• Perform data entry and maintain spreadsheets.

• Provide general office and administrative support as needed.

What We're Looking For

• Must be bilingual in English and Spanish.

• High school diploma or equivalent required.

• Previous office, administrative, customer service, payroll, accounting, or similar experience preferred.

• Comfortable using computers and learning new software.

• Working knowledge of  Microsoft Outlook, Word, and Excel preferred.

• Good verbal and written communication skills.

• Strong attention to detail.

• Organized and able to manage multiple tasks.

• Dependable and able to follow through on assignments

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