Senior Administrative Assistant, International Customer Excellence

AbbVie seeks a Senior Administrative Assistant to provide advanced support to VP-level executives in Mettawa, IL. The role involves managing calendars, coordinating travel and meetings, handling correspondence, processing expenses, and organizing events to ensure smooth departmental operations.

Responsibilities

• Provide advanced administrative support to VP-level executives with backup coverage as needed
• Monitor and prioritize executive email, identify action items, and draft responses
• Manage and maintain calendars, including domestic and international travel arrangements
• Coordinate departmental files in compliance with corporate and legal guidelines
• Plan meetings and events, compile materials, and coordinate virtual conferences

Requirements

• Minimum 3 years administrative assistant experience; high school diploma or equivalent
• Prior experience supporting VP-level or equivalent executives
• Intermediate to advanced Microsoft Office Suite, Outlook, and Adobe Acrobat proficiency
• Self-starter capable of working independently with general instruction
• Strong confidentiality practices and professional demeanor
• Ability to learn quickly and adapt to changing priorities
• Team-oriented mindset with cross-functional collaboration skills