Accounts Payable & Procurement Analyst

Job Description

Job Description

About the Company

Our client is a rapidly growing, private equity-backed government contractor headquartered in Leesburg, Virginia. The company operates in secure environments supporting critical government missions and is entering an exciting phase of growth and value creation.

The Accounts Payable & Procurement Analyst serves as the organization's primary resource for procurement operations, accounts payable administration, vendor management, and purchasing compliance. Reporting to the Director of Accounting, this role is responsible for developing, implementing, maintaining, and enforcing procurement and accounts payable policies, procedures, controls, and best practices that support a growing government contracting organization.

This position acts as the subject matter expert for purchasing and payment activities across the company, ensuring compliance with company policies, contractual requirements, FAR/DFARS regulations, audit standards, and industry best practices. The Analyst will partner closely with Finance, Contracts, Human Resources, Program Management, Operations, and Leadership to create scalable processes that mitigate risk, improve efficiency, and support organizational growth.

Essential Duties and Responsibilities

• Develop, implement, and maintain company-wide procurement policies, procedures, and purchasing controls.
• Establish procurement thresholds, approval workflows, purchasing authorities, and documentation requirements.
• Serve as the organization's procurement subject matter expert and primary point of contact for purchasing guidance.
• Review purchase requests to ensure compliance with company policies and government contracting requirements.
• Monitor procurement activities and enforce established policies and procedures across all departments.
• Identify purchasing risks and recommend actions to strengthen internal controls and compliance.
• Support procurement planning and strategic sourcing initiatives.
• Manage day-to-day accounts payable operations, ensuring timely and accurate invoice processing and vendor payments.
• Review invoices for proper approvals, coding, supporting documentation, and policy compliance.
• Reconcile vendor statements and resolve invoice discrepancies.
• Monitor AP aging reports and recommend corrective actions as necessary.
• Support month-end and year-end close activities related to accounts payable.
• Administer vendor onboarding and maintenance processes.
• Ensure vendor files contain appropriate documentation, certifications, banking information, and \t compliance records.
• Support FAR, DFARS, DCAA, CPSR, and other government contracting compliance requirements.
• Assist with internal and external audits, customer reviews, and compliance assessments.
• Develop SOPs, training materials, reporting, and KPIs.
• Train managers and employees on procurement processes and compliance requirements.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain Management, or related discipline.
• 5+ years of experience in procurement, purchasing, accounts payable, finance, or a related operational role.
• Experience supporting federal government contractors.
• Working knowledge of procurement practices, accounts payable processes, and internal controls.
• Experience creating and implementing policies and procedures.
• Strong analytical and problem-solving abilities.
• Advanced proficiency in Microsoft Excel and financial systems.
• Excellent written and verbal communication skills.

Preferred Qualifications

• Experience in the Intelligence Community (IC), Department of Defense (DoD), or federal contracting environment.
• Knowledge of FAR, DFARS, DCAA requirements, CPSR reviews, and contractor purchasing systems.
• Experience supporting compliance audits and contractor assessments.
• Experience with ERP, accounting, and procurement management systems.
• Professional certification in procurement, accounting, finance, or supply chain management.