Project Manager

Project Manager Procurement Integration

Client: Pharma

Location: Hybrid at Foster City (3 days a week)

Role Summary

The Procurement Integration Project Manager is responsible for leading end-to-end procurement integration activities for acquisitions. This role translates deal strategy into executable procurement plans by developing detailed timelines, cross-functional governance models, and clear end-to-end (E2E) procurement workflows. The role serves as the connective tissue across Procurement, Finance, Legal, IT, Accounts Payable, Integration Management Office (IMO), and business stakeholders to ensure continuity of spend, supplier stability, and policy compliance through Day 1 and beyond.

This role is highly execution-oriented and requires strong program management discipline, systems fluency (SAP, Ariba, contract lifecycle tools), and the ability to design pragmatic interim processes that evolve into steady-state operating models.

Key Responsibilities

Integration Planning & Program Management

• Design and own the procurement integration roadmap, including Day 1 readiness, interim state, and steady-state transition milestones.
• Develop and maintain detailed timelines of activities, dependencies, and decision points across supplier onboarding, contracting, PO/invoicing, and system cutovers.
• Identify critical path items and risks (e.g., employee wave transitions, invoice approval gaps, supplier ownership changes) and proactively drive mitigation plans.
• Coordinate with the Integration Management Office (IMO) to align procurement activities with broader integration waves and change milestones.

E2E Procurement Process Design

• Design and document end-to-end procurement workflows (Source-to-Contract, Procure-to-Pay) tailored to integration scenarios.
• Create swimlane process maps that clearly define roles and responsibilities across:
• Legacy entity stakeholders
• New parent/company stakeholders
• Procurement
• Finance / FP&A
• Legal / Legal Ops
• AP / Shared Services
• Define differentiated workflows for:
• Existing vs. new suppliers
• Existing vs. new spend
• Expedited / critical supplier scenarios
• Dual-system environments

Cross-Functional Governance & Decision Enablement

• Establish clear decision frameworks for retain / terminate / amend contracts and suppliers.
• Ensure business ownership is explicitly assigned for suppliers, contracts, POs, and invoice approvals at every stage of the integration.

Facilitate cross-functional alignment sessions to drive timely decisions on:

• Budget approvals
• Spend thresholds and escalation paths
• Contract ownership transitions
• Supplier communication timing and messaging
• Additional identified dependencies

Act as a neutral facilitator to resolve ambiguity where ownership, authority, or policy interpretation is unclear.

Supplier & Contract Transition Management

Partner with Procurement, Legal, and business stakeholders to:

• Identify critical suppliers and contracts
• Support contract review, amendment, termination, or novation activities
• Coordinate bulk uploads into contract lifecycle systems

Oversee supplier communication plans related to acquisition notices, onboarding changes, and billing updates.

Ensure continuity of supplier performance management during ownership transitions.

Systems & Controls Enablement

Design and coordinate procurement system strategies during integration, including:

• Interim dual-system operations
• Supplier and PO transition timing
• Controls to prevent payment disruption

Partner with Finance and AP to define interim approval documentation and audit-ready controls.

Support reconciliation and reporting requirements across systems during transition periods.

Documentation, Training & Change Enablement

Produce clear, reusable integration artifacts, including:

• Process overviews and playbooks
• Role-based guidance for business stakeholders
• Approval matrices and escalation models
• Support training for managers, IMO partners, and procurement contractors on new or interim workflows.
• Capture lessons learned and continuously improve integration templates and standards.

Required Qualifications

• 8+ years of experience in procurement, sourcing, finance operations, or transformation roles
• Demonstrated experience leading complex, cross-functional programs (M&A integration experience is required)
• Deep understanding of Source-to-Pay / Procure-to-Pay processes
• Hands-on experience with procurement and finance systems (e.g., SAP, Ariba, NetSuite, contract lifecycle tools)
• Strong ability to translate ambiguity into structured plans, workflows, and decisions
• Excellent stakeholder management, facilitation, and communication skills

Success Measures

• Day 1 readiness achieved with no disruption to critical suppliers or payments
• Clear, adopted E2E workflows with documented ownership and approvals
• Timely contract and supplier transition decisions aligned to integration waves
• Reduced operational risk and rework during system cutovers
• Positive stakeholder feedback on clarity, execution, and decision enablement

Working Style & Mindset

• Highly organized, detail-oriented, and comfortable operating in ambiguity
• Pragmatic problem-solver who balances policy adherence with business continuity
• Collaborative leader who builds trust across Procurement, Finance, Legal, and the business