Receiving Clerk (C&M)

Job Description

Job Description

Salary: $20.00 - $23.00

Since 1965, Armstrong Fluid Technology has proudly operated in North Tonawanda, NY. We are globally recognized as pioneers and leaders in designing, engineering, and manufacturing advanced fluid-flow equipment. Our expertise spans HVAC, Hydronics, and Fire Systems, making us a key player in driving innovation and excellence in the industry. Join us to be a part of a team that shapes the future of intelligent fluid technology.

Pay Rate: $21.00 - $23.00

Job Summary

The Shipping Receiving Clerk will be responsible for managing all aspects of receiving and shipping data entry, maintaining accurate inventory records, and ensuring seamless integration between receiving operations and our inventory management system while adhering to our high-quality standards and following all safety and company guidelines. This position will be located in our off-site warehouse in Cheektowaga, NY.

Job Duties

• Practice 5S methodology (Sort, Set in Order, Shine, Standardize, Sustain) to maintain an organized, efficient, and safe work environment.

Inventory Management & Data Entry:

• Enter receipt data into the inventory management system with 100% accuracy and timeliness.
• Generate detailed receiving reports, discrepancy notifications, and inventory analytics.
• Reconcile purchase orders with received materials and resolve variances.

System Administration:

• Update and maintain product information, vendor codes, and pricing in the inventory system.

• Enter and maintain shipping data in the warehouse management system (WMS) or ERP

• Ensure data integrity across all inventory transactions.

Receiving Operations:

• Verify shipment contents against purchase orders, packing slips, and delivery receipts.
• Inspect materials for damage, defects, or discrepancies and document findings.
• Coordinate with suppliers on delivery schedules and resolve shipping issues.
• Process incoming shipments and organize materials for storage.

Shipping Operations:

• Prepare shipping documents including bills of lading, packing lists, commercial invoices, and carrier labels
• Coordinate daily outbound shipments with carriers (LTL, TL, parcel, courier)
• Schedule pickups and deliveries with approved transportation providers
• Verify shipment accuracy by matching orders, quantities, weights, and destinations
• Communicate shipment status, delays, or issues to internal teams (warehouse, customer service, planning)
• Ensure shipments comply with company policies, customer requirements, and applicable regulations
• Support continuous improvement efforts related to shipping accuracy, cost, and efficiency
• Perform other duties as assigned to support warehouse operations

Quality Control & Documentation:

• Conduct visual inspections of incoming materials per established quality standards.
• Maintain an organized filing system for all receiving and shipping documentation.
• Follow all safety protocols and regulatory requirements.
• Track shipments and assist with freight claims or discrepancies when needed
• Maintain organized records of shipping documentation and carrier confirmations

Qualifications

• Must be eligible to work in the United States.
• This role is not eligible for visa sponsorship.
• Must be able to read, write, and communicate in English.
• High school diploma or equivalent. Associate's degree in Business, Supply Chain Management, or a related field preferred
• Minimum 3 years of experience in inventory management
• Proficiency with ERP systems (SAP, Oracle, or similar platforms)
• Fluent in Microsoft Office, with intermediate Excel skills
• Must be able to perform physically demanding tasks, including standing, walking, lifting up to 50 pounds, bending, climbing, and working in various environments, including confined spaces, heights, and areas exposed to noise, dust, and temperature variations.

Benefits

• Medical/Dental/Vision Insurance on the first day of employment
• 401k match up to 5%
• Paid Holidays
• Paid Time Off
• Employee Assistance Program (EAP)
• Annual safety shoe and safety glasses reimbursement