FT - Assistant Fleet/Facilities Director - Fleet, Facilities, and Central Stores Division

Job Description

Job Description

ASSISTANT FLEET/FACILITIES DIRECTOR

DEPARTMENT: Management Services

DIVISION: Fleet, Facilities, and Central Stores

PAY: GRADE 165: $84,122.15 - $121,977.11 Annual Salary ($40.44 - $58.64 Hourly Rate).

STATUS: Non-Exempt, Full-Time, Eligible for Benefits

GENERAL PURPOSE

Under the direction of the Fleet, Facilities, and Central Stores Director, assists in the leadership, administration, and oversight of the Fleet, Facilities, and Central Stores Division. Provides management of assigned operational programs, capital projects, maintenance activities, procurement, asset management, and administrative functions while supporting the Director in achieving division goals and City priorities. Exercises independent judgment in managing day-to-day operations, coordinating cross-departmental initiatives, supervising staff, and ensuring services are delivered efficiently, safely, and in compliance with applicable laws, regulations, and City policies. Serves as the Director's designee as assigned.

ESSENTIAL JOB FUNCTIONS

• Assist the Fleet, Facilities & Central Stores Director in planning, directing, coordinating, and evaluating division operations to ensure effective service delivery and alignment with City goals and priorities.
• Assists in overseeing the fleet asset management programs, including vehicle replacement planning, fuel management, registration and emissions compliance, procurement, surplus disposition, and lifecycle planning.
• Direct facilities maintenance and repair programs by establishing preventive maintenance priorities, coordinating work performed by City staff and contractors, and ensuring City facilities remain safe, functional, and well-maintained.
• Coordinate the planning, design, construction, renovation, and maintenance of assigned capital improvement and facility projects, ensuring work is completed within established schedules, budgets, and quality standards.
• Manage procurement and contract administration activities, including preparation of specifications, Requests for Qualifications (RFQs), Requests for Proposals (RFPs), contract documents, and sole source justifications in accordance with City purchasing requirements.
• Assist in developing, administering, and monitoring division operating and capital budgets; evaluate expenditures; recommend resource allocations; and promote responsible fiscal stewardship.
• Oversee the maintenance and integrity of division records and management systems, including fleet assets, fuel systems, fixed assets, real property, central stores inventory, and other operational databases.
• Build and maintain effective working relationships with City departments, contractors, consultants, vendors, regulatory agencies, and the public to ensure responsive communication, collaboration, and successful project delivery.
• Evaluate operational processes, maintenance programs, construction methods, and emerging technologies; recommend and implement improvements that enhance operational efficiency, customer service, asset reliability, and long-term sustainability.
• Assist the Director in developing division policies, procedures, performance measures, and strategic initiatives that support continuous improvement and organizational effectiveness.
• Prepare reports, presentations, recommendations, and correspondence for executive leadership, elected officials, and other stakeholders regarding operational performance, project status, budgets, and strategic initiatives.
• Participate in risk management, emergency management, and workplace safety initiatives; support regulatory compliance and efforts to reduce organizational risk.
• Perform other related duties as assigned.

ATTENDANCE AND TEAMWORK

Attendance and punctuality are essential functions of this position. The employee must regularly collaborate with coworkers, supervisors, City departments, contractors, and the public through in-person meetings, site visits, and the use of on-site equipment and facilities.

EDUCATION AND EXPERIENCE REQUIREMENTS

• At least three years of progressively responsible experience in administrative management, project management, construction management/inspection, or a related field.
• Equivalent to a Bachelor's Degree in Public Administration, Business Administration, Industrial Engineering, or a related field.
• Any combination of experience and education that would likely provide the required knowledge and abilities may qualify.

SPECIAL REQUIREMENTS

• Possession of, or ability to obtain, a valid Utah Driver's license within 180 days of hire
• Employees will be required to complete NIMS IS100, IS200, IS700, IS800, IS703 and IS706 within six months of hire.
• Employees will be required to complete ICS300, ICS400, G191, G2300 within 2 years of hire.
• IEMC when and if assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge

• Principles and practices of public sector administration, organizational leadership, and operational management.
• Fleet management, facilities maintenance, asset lifecycle management, capital project planning, and preventive maintenance programs.
• Budget development, financial management, procurement, contract administration, and public purchasing practices.
• Construction management principles, building systems, building codes, and applicable safety regulations.
• Federal, state, and local laws, regulations, and industry standards governing fleet, facilities, public procurement, environmental compliance, and workplace safety.
• Project management principles, including planning, scheduling, resource allocation, risk management, and performance measurement.
• Principles of personnel supervision, employee development, performance management, and team leadership.
• Computer applications and information systems are used to manage assets, maintenance activities, inventories, projects, budgets, and business operations.

Skills

• Providing collaborative leadership in support of division goals, operational excellence, and organizational priorities.
• Planning, organizing, prioritizing, and managing multiple projects and operational initiatives simultaneously.
• Analyzing operational, financial, and technical information to develop practical solutions and sound recommendations.
• Building productive working relationships with employees, City departments, contractors, vendors, regulatory agencies, elected officials, and the public.
• Preparing and administering budgets, contracts, technical specifications, reports, and professional presentations.
• Negotiating, coordinating, and managing contracts, consultants, and construction or maintenance projects.
• Communicating effectively, both verbally and in writing, with technical and non-technical audiences.
• Utilizing modern business technology and software applications, including Microsoft Office products, project management tools, and asset management systems.

Abilities

• Exercise sound judgment and independent decision-making while working under the direction of the Fleet, Facilities & Central Stores Director.
• Translate strategic priorities into operational plans and successfully implement division initiatives.
• Lead, motivate, mentor, and develop employees while fostering accountability, collaboration, and continuous improvement.
• Balance competing priorities and adapt to changing operational needs while maintaining high levels of customer service.
• Interpret and apply laws, regulations, policies, contracts, technical documents, and engineering or construction plans.
• Establish and maintain effective working relationships with internal and external stakeholders while representing the division in a professional manner.
• Identify operational risks, evaluate alternatives, and implement solutions that improve efficiency, service delivery, and long-term asset stewardship.
• Maintain the physical and mental capabilities necessary to safely perform the essential functions of the position, including occasional field inspections and visits to construction and maintenance sites.
• Comply with all City policies, safety requirements, and risk management standards.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

• Work environment is both indoors and outdoors; working indoors exposes the worker to moderate noise and temperature levels, and working outdoors at project sites exposes the worker to loud noises, fumes or airborne particles, and outdoor weather conditions.
• The work is light work that requires exerting up to 25 pounds of force occasionally and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.
• Must possess the visual ability to see clearly at close (less than 20 inches) and distant distances and identify and distinguish colors.
• The following physical abilities are required: standing, walking, sitting, using hands and fingers to handle or feel, reaching with hands and arms, climbing, balancing, kneeling, crouching, crawling, talking, and hearing.

OGDEN CITY BENEFITS

• Language Pay
• Longevity Pay
• Holidays
• Sick, Vacation, and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- Computer, Bike & Exercise equipment loans when available
• Wellness Program
• Tuition Reimbursement

OGDEN CITY FULL JOB POSTING ATTACHED AS PDF