Administrative Specialist (JOC)

Position Overview


This role provides dedicated administrative support to a construction project management team operating under a Job Order Contracting (JOC) program. The JOC Program Coordinator plays a critical role in day-to-day coordination, documentation, scheduling, and communication across multiple active construction work orders. The position is fully on-site and supports real-time collaboration with project managers, contractors, and facilities staff.

Core Responsibilities

Program & Project Support

• Provide daily administrative support to project managers across the JOC program

• Track, organize, and maintain project documentation - including work orders, proposals, schedules, approvals, and correspondence

• Maintain organized electronic and hard-copy filing systems for contracts, reports, and project records

• Assist with data entry and tracking of activity across multiple concurrent work orders

• Maintain confidentiality of sensitive facility, operational, and project information

• Coordinate invoice routing, tracking, and submission

• Support purchase order documentation and approval workflows as requested

Scheduling & Coordination

• Schedule and coordinate meetings with project teams, contractors, vendors, and stakeholders

• Prepare meeting agendas, record notes, and distribute follow-up items

• Manage on-site meeting logistics including conference rooms, materials, and attendance

• Support smooth workflow coordination between facilities staff, contractors, and project managers

Reporting & Documentation

• Compile, format, and distribute reports on JOC activity, project status, and performance metrics

• Track timelines, deliverables, and financial or status summaries as requested

• Ensure all reports and documentation are accurate, complete, and submitted on time to leadership or client representatives

Communication & Stakeholder Interface

• Serve as the administrative point of contact for JOC program inquiries

• Communicate professionally with contractors, consultants, and internal stakeholders

• Ensure consistent, timely information flow between the project team and supporting departments

On-Site Presence

• Be present in the office throughout the work week to support in-person collaboration

• Provide direct, real-time support to project managers and leadership as issues arise

• Assist with walk-ins, document reviews, and coordination that cannot be handled remotely

Skills & Experience

• 3-6 years of experience in an administrative or coordination role; background in construction, facilities, or engineering preferred

• Strong organizational skills with high attention to detail

• Ability to manage multiple priorities in a fast-paced, deadline-driven environment

• Proficiency in Microsoft Outlook, Word, Excel, and Teams

• Comfortable learning and navigating client-specific systems, portals, and documentation platforms

• Professional written and verbal communication skills

What Makes This Role Different

• Direct involvement in construction project workflows - not general office administration

• Ongoing coordination with project managers, contractors, and facilities teams

• Regular handling of JOC-specific documentation, invoices, and reporting

• On-site presence that is critical to day-to-day execution in an active construction environment

Fortive Corporation Overview

Fortive's essential technology makes the world safer and more productive. We accelerate transformation in high-impact fields like workplace safety, build environments, and healthcare.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in healthcare sterilization, industrial safety, predictive maintenance, and other mission-critical solutions. We're a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to advanced technologies that help providers focus on exceptional patient care.

We are a diverse team 10,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential-your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We're honest about what's working and what isn't, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

About Gordian

Gordian is the world's leading provider of facility and construction cost data, software and services for all phases of the building lifecycle. A pioneer of Job Order Contracting (JOC), Gordian's offerings also include our proprietary RSMeans data and Sightlines Facility Intelligence solutions. From planning to design, procurement, construction and operations, Gordian's solutions help clients maximize efficiency, optimize cost savings and increase building quality. Gordian is a part of the international business group Fortive, with 26,000 people employed worldwide.We offer an excellent benefits package including medical, dental, vision, life and LTD insurance, HSA, and a 401(k) retirement plan. EOE/AA/M/F/Vets/Disabled.
We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at View email address on click.appcast.io.


Pay Range
51,300.00 - 85,700.00