Property Administrator

Job Description

Job Description

We are looking for a Part-Time, Property Manager/ Administrator to support daily operations at a residential community located in Bloomington, Indiana. This contract to permanent opportunity is ideal for someone who enjoys balancing resident service, administrative coordination, and property oversight in a hands-on environment. The person in this role will help keep leasing, maintenance follow-up, vendor coordination, and occupancy processes organized while contributing to the overall performance of the property.

Responsibilities:

• Oversee day-to-day administrative and operational activities for the property, ensuring residents, vendors, and internal teams receive timely support.

• Coordinate rent collection activities, prepare and deliver notices related to delinquency or lease compliance, and maintain accurate resident account records.

• Guide residents through move-in and move-out procedures, including documentation, unit readiness, and adherence to community policies.

• Enter, track, and assign work orders in the property management system so maintenance requests are routed correctly and resolved efficiently.

• Build and maintain relationships with outside vendors and contractors, including contract coordination and service follow-up until on-site technical support is established.

• Monitor preventive maintenance schedules and help ensure apartment turns are completed within targeted timelines between occupancies.

• Conduct property tours and assist with resident communications to promote a positive living experience and support leasing activity.

• Use Yardi and Microsoft Office tools to manage lease information, reporting, correspondence, and operational documentation.

• Take increasing ownership of full-property operations as the role progresses, with the opportunity to transition into broader Property Manager responsibilities.

Provide a great level of customer service when dealing with clients, associates, and vendors.

• Prior experience in property management, including residential, commercial, or mixed-use environments.
• Working knowledge of leasing documents, renewals, resident accounts, and day-to-day property administration.
• Experience coordinating with multiple vendors and maintaining organized vendor records and service agreements.
• Proficiency with Yardi property management software and Microsoft Office applications, especially Word and Excel.
• Ability to manage work orders, track deadlines, and maintain accurate documentation in a fast-paced setting.
• Familiarity with lease compliance, rent collection practices, and resident communication standards.
• Understanding of HUD-related processes is preferred.
• Availability to work a part-time schedule of three days per week, with flexibility to support additional office-based work as needed.