Claims Coordinator (Hybrid in CA)

Claims Quality Control Specialist

In this role, you will serve as the first point of contact for customers navigating the claims process, helping ensure a positive and seamless experience from the start. You will review and evaluate potential claims, gather and verify critical information, conduct quality reviews, and partner with teams across the organization to support timely claim resolution. This is an excellent opportunity for a detail-oriented professional who enjoys researching and connecting information from multiple sources, uncovering critical transaction details, and working in a fast-paced, collaborative environment.

What You'll Do:

• Conduct quality control reviews of potential claims opened by the Claims Intake team to ensure accuracy, completeness, and adherence to established standards.
• Verify that quality control and data entry requirements are consistently met for all potential claims.
• Document and communicate quality review findings and trends to NIC management.
• Serve as a regional and process-specific subject matter resource, providing guidance and support to internal stakeholders.
• Act as a liaison between Claims Centers and Claims Intake associates to promote effective communication and process alignment.
• Investigate and resolve claim package discrepancies escalated by the Claims Intake team or Claims Centers.
• Respond to inquiries from claimants and Claims Center personnel within established service level timeframes.
• Escalate complex or sensitive issues to NIC management or Claims Centers as appropriate.
• Support the testing and implementation of new processes, system enhancements, and future technology releases.
• Perform initial claim evaluations and triage to determine claim type, urgency, and appropriate routing.
• Review submitted documentation, identify missing information, and request additional materials needed to initiate the claims investigation process.
• Serve as the first point of contact for customers regarding potential claim filings and general claims-related inquiries.
• Receive and process potential claims submitted via phone, email, fax, and mail.
• Research internal First American transaction systems to identify related transactions and obtain supporting documentation.
• Enter and maintain accurate claim information within the claims management system.
• Scan, upload, and organize supporting documentation to ensure complete electronic claim files.
• Prepare and distribute claimant acknowledgements and related correspondence.
• Route notices of claim to the appropriate Claims Center based on geographic and operational guidelines.
• Assess potential claims for urgency and promptly notify Claims Centers of high-priority matters requiring immediate attention.

What You'll Bring:

• High School diploma or equivalent required; Bachelor's degree preferred.
• Typically 3+ years of experience in title, escrow, mortgage, customer service, administrative support, or a related field.
• Working knowledge of title and escrow processes and/or mortgage industry practices preferred.
• Exceptional attention to detail with a strong commitment to accuracy and quality.
• Strong technical proficiency with the ability to navigate multiple systems and applications simultaneously.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent verbal and written communication skills with the ability to interact professionally with customers and internal partners.
• Strong organizational, time management, and prioritization skills.
• Demonstrated ability to manage multiple tasks, meet deadlines, and perform effectively in a fast-paced environment.
• Self-motivated team player with a customer-focused approach and strong problem-solving skills.

Pay Range: $17.68 - $23.56 Hourly

This hiring range is a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on a number of factors which may include job-related knowledge, skills, experience, business requirements and geographic location.

First American will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws (e.g., the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act).

First American intends to conduct a review of an applicant's criminal history in connection with a conditional offer. First American reasonably believes that a criminal history may have a direct, adverse and negative relationship with the following material job duties for this position potentially resulting in the withdrawal of the conditional offer of employment: handling of confidential, proprietary or trade secret information belonging to First American or its customers, administrating or facilitating financial transactions, and the ability to meet customer-imposed criminal history requirements.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.