Administrative Assistant

About the Role: Join the Upper Delaware Council as its Administrative Assistant and become the backbone of a local-state-federal team working together to support our river valley communities and conserve the Upper Delaware Scenic and Recreational River corridor in New York and Pennsylvania. Key Responsibilities: 1. Be the Hub of Council Operations - Keep the office running smoothly with your daily presence and flexible schedule. - Coordinate and participate in engaging Council and committee meetings, including special events and public affairs functions. 2. Drive Communication and Organization - Prepare and distribute meeting agendas, notices, and comprehensive meeting minutes that capture the Councils actions and impact. - Manage digital and physical meeting materials, oversee virtual participation by Zoom, and ensure seamless office flow. 3. Showcase Your Tech and People Skills - Update and maintain the Councils website, social media posts, newsletter mailing list, and manage electronic records and archives - Greet visitors, answer calls, serve as the friendly face and voice of the Council, and represent the UDC as a liaison for select groups and events. 4. Support Exciting Community Programs - Play a key role in organizing the annual Upper Delaware Litter Sweep, family raft trip, River Valley Awards ceremony, festival booths, and workshops. - Handle invitations, reservations, guest lists, payments, and event logistics. 5. Master Office Management - Maintain filing systems, contact lists, and inventories of supplies. - Coordinate equipment maintenance, process mail, and support staff with essential administrative tasks. 6. Be a Trusted Resource - Respond to information requests, manage the office calendar, and help coordinate meetings and committees. - Research and compile information upon request to support Council initiatives. Qualifications: Minimum Requirements: At least three years of experience working in a business office or a combination of support role experience and secretarial education Strong written and verbal communication skills; ability to produce accurate meeting minutes in a timely fashion Proficiency with Microsoft Word, Excel, Adobe, WordPress, Zoom Workspace, and office systems technology including computers, copier, scanners, printers, and a postage meter Ability to attend three regularly scheduled evening meetings per month (1st Thursday, 3rd Tuesday and 4th Tuesday) and occasional weekend events as part of a flexible 40-hour work week with compensatory time provided Helpful experience includes use of Adobe InDesign, Facebook and Instagram, Sharepoint, knowledge of Upper Delaware River resources, and grants administration. Salary & Benefits: Starting salary is $18-$20/hour ($37,440-$41,600 annually) commensurate with experience with periodic advancement evaluations. Benefits currently include: 100% employer-paid individual medical insurance Dental and vision coverage Paid federal holidays, vacation, sick, personal, and administrative leave Simplified Employee Pension individually directed retirement contributions Business expenses including mileage reimbursement for authorized travel Standard workers comp, disability, family leave, and unemployment coverage Professional development opportunities How to Apply: Please submit a letter of interest and resume by Monday, October 26, 2026, to: Upper Delaware Council Attn: Laurie Ramie, Executive Director P.O. Box 192 Narrowsburg, NY 12764 Email: View email address on click.appcast.io Upper Delaware Council Inc