ADMINISTRATIVE SUPPORT ASSISTANT (OA)

Summary You will serve as an ADMINISTRATIVE SUPPORT ASSISTANT (OA) in the NAV RECRUITING DISTRICT COLUMBUS. Responsibilities You will maintain accurate and up-to-date facilities records for all maintenance and sustainment actions loaded into the Recruiting Facilities Management Information System (RFMIS). You will enter all maintenance requests received from recruiting stations into the RFMIS system by category (e.g., Routine, Safety, Security, Emergent, etc.) to ensure proper prioritization by the Army Corps of Engineers. You will maintain a facilities utilization program by creating a folder for each recruiting station with current points of contact, service call logs, floor plans, photos of the station, copies of the lease and all other pertinent facilities data. You will conduct required semi-annual, annual, and tri-annual inventories, generating reports and queries as required. You will prepare centralized purchase requests for specific, clearly defined supply items, equipment and services. You will ensure supply requisitions are in compliance with budget and procurement rules, regulations, and policies. You will perform administrative and training functions of all assigned military and civilian members regarding travel orders. You will be the Agency Program Coordinator (APC) for all travel credit cards held by command members and ensure travel accounts are in good standing. You will act as a liaison between command travel cardholders and the bank-card vendor for billing and activation/deactivation requirements. You will prepare correspondence, reports, spreadsheets, and other documents as needed for leadership decision-making. Requirements Conditions of Employment Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Coordinating facility maintenance and property accountability; 2) Preparing purchase requests and monitoring supply inventories; 3) Managing travel authorizations, vouchers, and credit card accounts (e.g., DTS/GTCC); and 4) Drafting operational correspondence and data reports using office automation tools. Additional qualification information can be found from the following Office of Personnel Management website: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application:?1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.