Administrative Support Specialist

Administrative Support SpecialistThe Administrative Support Specialist provides day-to-day support to the Communications, Compliance & Finished Goods Department through financial record-keeping, reporting, invoice entry, inventory documentation, and administrative functions. This position also assists with operational and regulatory records related to the Company's distilling and bottling activities.The ideal candidate is organized, detail-oriented, dependable, and comfortable working with financial records and multiple systems. This position works closely with Accounting and Distribution Operations and may assist with additional responsibilities as business needs arise.Essential Duties & ResponsibilitiesEnter and itemize invoices in QuickBooks.Complete assigned accounting reports and records.Complete daily, monthly, shipping, and other assigned operations reports.Maintain assigned TTB-related records and documentation.Maintain receiving, bottling, and basic barrel inventory records.Close completed orders in the applicable system.Maintain organized files and records, including annual record retention.Order office supplies.Perform other related duties as assigned.Proficiency with Microsoft Office (Excel, Word, etc.).Demonstrate a welcoming, professional presence in all guest/coworker interactions, including customer service duties and occasional phone support, with an emphasis on hospitality and representing the organization positively.