Accounts Payable Specialist

PRINCIPLE ROLES and RESPONSIBILITIES: Ensure proper vendor set up and maintain complete and accurate vendor and contract files. Develop working knowledge of chart of accounts Adhere to all relevant policies and procedures related to the approval of invoices and disbursement of funds. Accurately key invoices and check requests into the accounts payable system using knowledge of budget definitions Use procurement software, Birchstreet, to ensure three-way match prior to making payment Verifies proper approval on all disbursements. Ensure credit card transactions are reconciled with monthly ACH withdrawals. Schedule check runs as needed to comply with payment terms. Mails payments to vendors. Process expense reports and check requests Reconciles monthly vendor statements. Active participant in month-end closing process. Maintain monthly intercompany payments and billings Prepare standard journal entries and adjusting journal entries as needed. Other related duties as assigned. JOB SPECIFICATIONS: Education and/or on-the-job experience needed: Completion of high school and 3 years’ experience in accounts payable or related function or equivalent combination of education and experience. Associate or bachelor’s degree in Accounting, Finance, Hotel Management, or related field is preferred. Industry-specific knowledge, skills & abilities needed: Prior work experience in a hotel accounting environment or related industry is preferred. Functional/Job-Related knowledge, skills & abilities needed: Proficiency in Microsoft Excel, Outlook, Internet Explorer, and Word. Experience with Birchstreet, NVoice Pay, and/or AccountingWare is a plus. Attention to detail. Basic keyboarding skills and calculator use is necessary. Management experience needed: None. Interpersonal knowledge, skills & abilities needed: Must be able to work as a team with other departments and divisions. Excellent written and verbal communication skills are essential. Specific knowledge/experience needed: Working knowledge of accounting information systems. WORKING CONDITIONS: Office environment with appropriate dress required. Basic hours are 8 am to 5 pm Monday through Friday. Overtime can be required when necessary to meet project or month-end deadlines. #J-18808-Ljbffr