Executive Administrative Assistant

Executive Administrative Assistant

General Dynamics Land Systems is seeking an Executive Administrative Assistant primarily supporting multiple Global Executives. To be successful in this role, you should be well-organized, proactive, communicate effectively, possess strong time management skills and be able to act with minimal guidance. Ideally, Land Systems is seeking a person who can take on multiple challenges; someone who is enthusiastic in supporting the needs of a fast-paced global defense company. You will contribute to the efficiency of our team by providing personalized and timely support to the Global Executives. We are seeking a highly self-motivated professional who can manage workload by prioritizing tasks in a fast-paced corporate environment.

Key Responsibilities

• Communicate effectively and professionally with Executive Leaders to keep them informed of upcoming commitments and responsibilities
• Screen incoming phone calls (determining level of priority), e-mail messages and handle wide-range information dissemination as necessary
• Maintain and manage complex and detailed calendars in Microsoft Outlook
• Gather and format information into confidential correspondence, presentations, reports, and dashboards
• Meet deadlines with multiple tasks and projects in a fast-paced, quickly changing environment
• Maintain an organized filing system of electronic documents
• Direct complex and confidential preparation of records such as agenda, notices, minutes, and resolutions for department meetings
• Lead the planning and organizing of in-person and virtual meetings including All-Hands and Town Hall meetings and special events to include reserving rooms, ordering catering, and coordinating with on-site / off-site facilities and IT
• Build effective relationships with internal/external stakeholders
• Coordinate with other functions within the company on document signature requests
• Maintain strict confidentiality with all matters and manage dissemination of personal information
• Arrange complex and detailed travel plans and itineraries following security processes; prepare and submit expense reports for travel reimbursement
• Manage procurement card expenses and coordinate invoice approvals
• Greet guests including vendors, customers, and other professionals for office visits
• Update and maintain organizational charts, electronic records, and confidential files
• Maintain professional relationships with the other executive assistants who support the Executive Leadership team; act as a back-up as necessary
• Provide team updates on events happening within GDLS
• Complete daily, weekly, and monthly tasks, reports and projects
• Additional Ad Hoc requests from Leader(s)

Requirements

• Education: Bachelor degree; may substitute experience in lieu of degree
• Required Experience: 10+ years of related administrative or Executive Administrative Assistant experience
• Ability to maintain confidentiality
• Multi-tasking and prioritization
• Must be able to meet deadlines in a fast-paced quickly changing environment
• Demonstrate a proactive approach to problem-solving with strong decision-making skills
• Professional level verbal and written communications skills
• Excellent interpersonal skills
• Demonstrated initiative and willingness to run with projects with minimal supervision or guidance
• Proficient (Intermediate/Advanced) with MS office suite including Outlook and Teams
• Experience with Concur (or other expense reporting system)
• Location: Sterling Heights facility / 100% in office

What We Offer

• We offer a Total Rewards package that is Impactful and built for you.
• Healthcare including medical, dental, vision, HSA and Flex Spending
• Competitive base pay and incentive pay that rewards individual and team performance, and comprehensive benefits
• 401k match up to (6%)
• Educational assistance
• 9-80 work schedule (This position's standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off)
• On-going learning opportunities within a diverse, inclusive and rewarding work environment
• Modern office, onsite cafeteria including Starbucks Cafe, remodeled fitness center, and outdoor fitness track

Headquartered in Reston, Virginia, General Dynamics is a global aerospace and defense company offering a broad portfolio of products and services in business aviation; ship construction and repair; land combat vehicles, weapons systems and munitions; and technology products and services. General Dynamics employs more than 100,000 people across 65 countries worldwide and in all 50 U.S. states, more information is available at General Dynamics Land Systems, is a business unit of General Dynamics, and is an innovative leader of ground combat systems' equipment and software for our clients. Our performance-driven team partners with the U.S. Army, U.S. Marine Corp and other militaries across the Globe to ensure that next generation ground combat vehicles are ready to protect our fighting men and women in uniform.