Accounting Manager / Senior Accountant

Location San Francisco Employment Type Full time Location Type Hybrid Department G&A Finance Position Sr. Accountant / Accounting Manager (Individual Contributor) Employment Location San Francisco, CA (Hybrid) Vapi (/ˈVɑːpi/) We’re creating the shift to voice as humanity’s default interface We’re the most configurable platform for deploying voice agents We’ve grown to over 700k developers in two years, adding 2,000+ every day Try talking to Vapi now! Why We’re Hiring This Role Until now, our accounting function has been handled by an external firm. As we scale, we're making the deliberate decision to bring that work in-house - and this is the first hire that makes it real. This person won't be stepping into a fully built machine; they'll be the one building it. They'll take ownership of processes that have lived outside the company, get them running cleanly on our internal stack, and establish the foundation that our finance function grows on. It's a high-visibility role with direct impact on how the business operates day-to-day, and a real opportunity for the right person to shape something from the ground up. What You’ll Do 30 Day: Own the end-to-end AP process, including invoice receipt, GL coding, approval routing, and payment execution Review and verify invoices for accuracy, proper authorization, and compliance with company policies Process payment runs (ACH, wire, check) and ensure accurate, on‑time cash disbursements Perform three‑way matching (PO, receipt, invoice) for purchase‑order‑backed transactions Ensure transactions are properly coded, receipts are collected, and expenses sync accurately into our ERP 60 Day: Support month‑end close by preparing AP accruals, reconciling the AP subledger to the general ledger, and clearing open items Manage vendor relationships, respond to payment inquiries, and resolve discrepancies in a timely manner Administer the corporate card program, manage card issuance, spending limits, policy enforcement, and employee expense review Maintain vendor master data, including W‑9 collection and annual 1099 preparation and filing 90 Day: Assist in the billing and invoicing process, ensuring customer invoices are accurate and issued on time Collaborate with Sales and Account Management to resolve billing disputes and ensure proper revenue recognition alignment Support cash application activities, including posting customer payments and reconciling unapplied cash Monitor accounts receivable aging and assist with collections outreach as needed Maintain customer account records and assist in the setup of new customer billing profiles Partner with Revenue Operations to ensure quote‑to‑order‑to‑invoice workflows are functioning accurately across Salesforce, Stripe, Tabs, and Rillet Who You Are Required: Bachelor's degree in Accounting, Finance, or a related field 2–4 years of accounting experience with a strong focus on accounts payable Solid understanding of GAAP and general accounting principles Experience with cloud-based ERP or accounting platforms (Rillet experience a strong plus) Familiarity with corporate card and spend management tools High attention to detail and strong organizational skills Ability to manage competing priorities and meet deadlines in a fast‑paced environment Clear written and verbal communication skills Preferred CPA candidate or actively pursuing CPA licensure Experience supporting quote‑to‑cash or order‑to‑cash processes Experience with Salesforce (CRM) and billing Why Vapi Generational impact: Build the human interface for every business Ownership culture: 70% of the company are previous founders Kind team: The founders, Jordan and Nikhil, are Canadians Tier‑1 Investors: YC, KP seed, Bessemer Series A What We Offer Real stake: We offer a competitive salary and excellent equity ownership Comprehensive health coverage: medical, dental, and vision plans Team love: We love hanging out, and we do quarterly off‑sites Unlimited PTO, with a culture that encourages ~20 days off per year More: catered meals, transportation, gym, and a $10k annual L&D budget Even if your background doesn't check every box, we'd love to hear from you. Great candidates often bring strengths we didn't know to ask for. Salary Range is $140,000 to $180,000 per year plus equity and benefits. #J-18808-Ljbffr Slope