Accounting Specialist

Brand summaryFirehouse Subs is a U.S.-based, fast casual restaurant chain founded in 1994 in Jacksonville, Florida by former firefighter brothers Chris Sorensen and Robin Sorensen. Firehouse Subs has opened over 1,180 restaurants in 46 states as well as Puerto Rico, Canada and non-traditional locations. Job description

Come grow with us!

At Firehouse Subs, we are passionate about our commitment to and passion for hearty and flavorful food, heartfelt service, and public safety. We are looking for an Accounting Specialist who will be responsible for mid-level accounting tasks. The ideal candidate will be extremely organized, able to multitask, as well as have great communication skills. This position requires the ability to stay on task, meet deadlines and pay attention to details. In addition, the ideal candidate will bring restaurant experience to the team.

Responsibilities:

• Maintain precise records of all vendor payments
• Monitor tax liabilities and ensure tax liabilities are paid on time
• Responsible for paying and keeping record of all invoices
• Keep track of all company credit card spending, and make payments on credit accounts
• Analyze all accounts on a monthly, quarterly, and annual basis to ensure payment accuracy
• Work collaboratively with various departments to perform accounting audits
• Prepare and mail all required tax documents
• Validate payroll entry and prepare reports for payroll administrator, as well as, 401K reconciliation and payment
• Research and approve new vendors and create new vendor accounts Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Manage office budget to maintain supplies inventory and place orders as necessary
• Perform receptionist duties: greet visitors, and answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure in the office
• Identify opportunities for process and office management improvements, and design and implement new systems
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports

Qualifications:

• Associate's degree in business administration, accounting, finance, or other related field; or job-related experience
• 2-5 years of supervisory/AP experience
• Proven knowledge of accounting industry-leading accounting software, especially QuickBooks
• Comfortable with productivity tools, such as Microsoft Office Suite
• Ability to work either independently or collaboratively, as needed
• Distinctly self-motivated and cable of handling multiple tasks in a high-pressure environment
• Strong organizational and time management skills, and ability to prioritize
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities