Administrative Support

The Smith College of Engineering and Technology is seeking administrative support for the Dean's Office. Are you a motivated professional seeking a fulfilling career in higher education? Join our like-minded UVU staff who are united by a passion for engagement and excellence in student success. Responsibilities: Performs advanced and confidential administrative duties, including composing correspondence, meeting minutes, financial reports, and other administrative processes and procedures. Coordinates the processing of financial documents, including deposits, requisitions, purchase orders, travel requests, donations, etc. Informs students, faculty, and the public of Smith College of Engineering and Technology and university services. Responds to incoming calls and walk-in traffic, providing accurate information. Maintains inventory of office equipment and supplies. Establishes, updates, and maintains files, inventories, ordering, receiving, billing, distributing, monitoring, and reconciling expenditures. Coordinates meetings, schedules, and calendars. Coordinates and plans college-wide events. Performs other job-related duties as assigned or needed. Graduation from an accredited institution with a bachelor's degree related to the summary of duties; OR any combination of education and/or experience totaling four years. Knowledge Knowledge of administrative office methods, techniques, practices, and procedures. Knowledge of basic accounting and budgeting procedures. Knowledge of Microsoft Office Suite of applications (i.e., Excel, Word, PowerPoint, Access, Outlook), and other software applications such as Google Drive, Dropbox, and Explorer. Knowledge of spreadsheets and experience with database management. Skills Skills in office methods, techniques, practices, and procedures. Skills in the use of computers and computer software applications, including word processing, spreadsheets, email, internet, database, and presentations. Skills in the preparation and interpretation of reports, charts, graphs, and tables. Skills in interpersonal communication, problem-solving, and decision-making. Skills in customer service and phone etiquette. Abilities Ability to perform a variety of administrative support duties with minimum supervision. Ability to follow verbal and written procedures and instructions. Ability to communicate effectively, verbally and in writing. Ability to meet and work with people of various backgrounds. Ability to work independently. Ability to multitask, prioritize, and follow projects through to successful completion. Ability to maintain confidentiality with sensitive information. Ability to maintain calendars and schedules and track multiple projects simultaneously. Ability to prepare financial transactions and monitor budgets. Ability to follow verbal and written procedures and instructions. Ability to demonstrate professional demeanor and poise. #J-18808-Ljbffr