Sales Administrator

Sales Administrator (Japanese Bilingual)

A global trading organization is seeking a detail-oriented and proactive Sales Administrator to maintain the highest levels of customer satisfaction through a blend of accounting, sales processing, supply chain, and communication activities. The role is integral to supporting export operations, inventory management, and customer relations in a fast-paced, international environment.

Essential Duties

Organize trial orders for export to international markets

Coordinate with packaging companies to ensure export packaging requirements are met

Collaborate with internal compliance teams to arrange export freight

Communicate with overseas parent company as needed

Calculate material orders using internal systems, place orders with suppliers, and manage delivery schedules

Control inventory by balancing customer demand with supplier schedules to avoid shortages or excess stock

Analyze data to proactively identify and resolve potential issues before they impact customers

Place sales orders and arrange timely deliveries, ensuring customer requirements are met

Calculate pricing for customers using supplier quotes and standardized quotations; prepare sales and gross profit budgets

Maintain strong, ongoing relationships with customers and suppliers through daily follow-up and communication

Attend and facilitate meetings, including presenting information to groups

Set up new parts in the database using confirmed customer specifications

Facilitate just-in-time (JIT) deliveries by coordinating with suppliers, transportation companies, and customers

Assist with accounting and quality issues, supporting other departments as needed

Working Hours, Working Style

Standard full-time hours, typically Monday to Friday. Hybrid workschedle 4x in office 1x WFH.

Primarily on-site/in-office work is required, with in-person collaboration considered essential for team interaction, learning, and relationship building

Working Location

Princeton, Indiana

Travel to client sites or trade shows as necessary

Salary/Benefit

$50,000 - $60,000 per year

Health and wellness benefits package

Opportunities for professional training and career advancement

Holidays

Standard paid holidays in accordance with local labor laws

Paid annual leave and sick days as per company policy

Qualifications

Bachelor's degree required (supply chain management preferred, but not mandatory)

03 years of experience in a related field is a plus

Ability to work independently and collaboratively in group settings

Knowledge of flat roll metals (steel and aluminum) is a plus

Proficiency in Microsoft Office; experience with J.D. Edwards is a plus

Strong analytical, mathematical, and problem-solving skills

Excellent written and verbal communication skills in English and preferably Japanese

Comfortable presenting information and facilitating meetings

Ability to lift up to 20 pounds and perform duties requiring walking, standing, and occasional bending or reaching