SR OFFICE ASSISTANT

Job Title

Senior Office Assistant

Job Description

The salary range for this position is $4,033 - $5,364 monthly.

Thurston County Human Resources (HR) Department is seeking an experienced, motivated and enthusiastic full-time Senior Office Assistant who is dependable, discreet, willing to work in an office setting, and enjoys providing service to customers.

Essential functions may include, but are not limited to the following:

• Act as the first point of contact for visitors and employees to the Human Resources department.
• Welcome and assist visitors ensuring they feel comfortable and informed.
• Answer department phones promptly and efficiently routing them to the appropriate division. Answer routine questions and respond to voicemails and email inquiries.
• Receive all department invoices for payment. Review for completeness, assign funding codes, track and record transactions. Perform account receivables tasks.
• Scan files and perform records management (both electronic and paper) of department records, to include archiving records.
• Compose letters, summaries and memos. Coordinates meeting packets and various other products.
• Assist with public records requests.
• Maintain, inventory and order all department office supplies.
• Perform document filing and organize records and files accurately.
• Retrieve, process and distribute mail.
• Provide administrative support to training and risk divisions, to include email monitoring.
• Track new employee data for onboard training and orientation.
• Serve as the office emergency coordinator for drills and emergency issues.
• Manage conference room calendars and set appointments to avoid scheduling conflicts.
• Organize and maintain current information on the Human Resources intranet site.
• Serve as back-up to the HR Assistant.

Employees in this classification work under general supervision and will report to the HR Executive Assistant.

To view the full job classification, click here: Senior Office Assistant.

WORKING CONDITIONS:

• Work Environment - Duties are performed in a quiet office setting in Olympia, Washington, primarily sitting at a front reception desk. This is an in-office position.
• Schedule – Monday – Friday, 7:30 a.m. to 4:00 p.m. Workload demands may occasionally require work outside the assigned work hours.
• Travel Requirements – Occasional travel may be required to attend meetings or trainings.
• Customer Interactions - Daily interaction through phone, in-person and video (Teams/Zoom) with Thurston County staff and public.

WHO WE ARE:

Thurston County Human Resources, located in Olympia, Washington, is deeply committed to our county employees – all 1,300 of them. Employees from all backgrounds, experiences, and education work to deliver top-notch services to the citizens of Thurston County. While our employees are serving the community, we at Human Resources, are behind the scenes, providing unwavering support to our talented workforce in areas of benefits, classification and compensation, employment law compliance, labor relations, recruitment, risk management and safety, and training.

Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized, appreciated, and responded to in ways that fully develop and utilize each person's talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures, lifestyles, backgrounds, and perspectives who are committed to our vision and core values. Thurston County Racial Equity and Inclusion Webpage

WHAT WE OFFER OUR EMPLOYEES:

• Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals' lifestyle.
• Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family. Please visit Thurston County Employee Benefit Plans for more information.
• Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays.
• Flexible Work Schedules: Some of the options that employees may take advantage of including alternative or compressed schedules.
• Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
• Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
• Public Service Loan Forgiveness: This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans, to get their student loans repaid. Public Service Loan Forgiveness Program

Why you'll love it here: Thurston County is located between Seattle and Portland in Western Washington's South Puget Sound Region. Perched in between the mountains and the ocean, the area boasts the perfect blend of year-round outdoor activities including boating, hiking, skiing, and more. The region is also home to the state capitol city of Olympia, known for its many restaurants, microbreweries, coffee shops, farmer's markets, kids' activities, history, and art events. Discover more about life in Thurston County at Experienceolympia.com.

Message to potential applicants: We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job, and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position, and meet the minimum qualifications, we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold.

QUALIFICATIONS:

• High School Diploma or GED.
• Two years experience in an office environment with responsibility for performing a full range of senior level office support tasks, including experience providing information and assistance to the general public.
• Ability to type at a minimum of 55 wpm (higher levels may be required for specified positions.)
• Ability to fully utilize the personal computer and related software programs.

DESIRED SKILLS:

• Punctual and consistent attendance.
• Attentive to details.
• Skill in drafting, editing, and finalizing written documents.
• Ability to keep information confidential.
• Ability to learn quickly, look for solutions, and apply good judgment.
• Ability to organize and document information.
• Ability to communicate clearly and concisely both verbally and in writing.
• Ability to prioritize, multi-task, and complete tasks effectively with minimal errors.
• Microsoft Office (Outlook, Excel, Word, Teams, etc.) knowledge and experience.

OTHER POSITION RELATED INFORMATION:

Questions about this recruitment? Please contact Kimberly Grable, Executive Assistant, at View email address on click.appcast.io

This position is:

• Not represented by a Union
• Eligible for benefits
• Eligible for overtime under the Fair Labor Standards Act (FLSA)

Items required for consideration:

• Application
• Letter of Interest

Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.

THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment, services and activities, which is free from restriction based on race, sex, marital status, color, creed or religion, national origin, age, sexual orientation, including gender expression or identity, pregnancy, status as an honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental or physical disability, unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston County's Human Resources, at View phone number on click.appcast.io. Those who are deaf