Temporary Accounting Specialist II - Facilities Services - UTK

This position is located within the Accounts Payable unit of the Facilities Services Finance Office and is responsible for processing expenses related to purchases, goods received, and services rendered. This includes handling invoice payments and procurement card transactions. The unit also manages new vendor request invitations, ensures procurement card charges are distributed to the correct accounts, and reconciles account activity in accordance with fiscal policies. In addition, this position supports and coordinates financial, and accounting functions related to both Accounts Payable and Accounts Receivable.

Responsibilities

• Perform accounts payable functions such as processing invoices, issuing vendor payments, and distributing procurement card costs.

• Research and resolve discrepancies related to accounting and financial transactions.

• Interpret contract payment requirements and ensure all payments are processed in compliance with contract terms and conditions.

• Verify accurate chart of accounts and general ledger coding for all payables, identifying and processing assets appropriately, and supporting new vendor onboarding requests.

• Work closely with vendors, campus customers, and internal departments to resolve account discrepancies.

• Provide support to internal departments by assisting with financial processes, including offering guidance on creating purchase orders and completing receivers as needed.

• Perform work with accuracy and efficiency, and demonstrate the ability to work independently, and require minimal oversight and supervision.

Qualifications

• Required Education :
  • High school diploma or GED

• Required Experience:

  • Minimum of four years’ accounting experience

• Required Knowledge, Skills, Abilities:

  • Knowledge of standard financial policies and procedures.

  • Excellent attention to detail and accuracy.

  • Knowledge of Microsoft Word and Excel.

  • Ability to provide excellent customer service.

  • Ability to communicate effectively both in-person and in writing.

  • Ability to perform work accurately, independently, and require minimal oversight and supervision.

• Other Conditions:
  • Valid Driver’s license
  • Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Work Location

• University of Tennessee – Knoxville, TN Campus
• This is an on-site position

Compensation and Benefits

• UT market range: MR05
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

About The College/Department/Division

UT Facilities Services is responsible for the care and keeping of more than 300 facilities and utilities systems in and around Knoxville. As the University of Tennessee Knoxville’s largest non-academic department, team members are responsible for facilities maintenance and repair, custodial needs, landscaping and lawncare, utility work, in-house and capital construction projects, facilities planning and design, environmental initiatives, pest control, campus event services, and facilities administration functions for both the flagship campus and the agricultural institute. The Facilities Services staff provides around-the-clock coverage to ensure students, staff, faculty, and fans have a consistent and positive experience every time they step foot on Rocky Top.

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!