Talent Acquisition Coordinator

ProspectBlue seeks a Talent Acquisition Coordinator for their client in Richmond, VA!!

Job Qualifications:

• Schedule and coordinate interviews across multiple time zones, ensuring seamless communication between candidates and hiring teams via Outlook

• Send interview invitations to candidates and calendar invites to hiring managers, interviewers, and relevant stakeholders

• Coordinate and support the logistics of onsite interview days, including room bookings, agendas, and point-of-contact guidance

• Send and track candidate assessments, ensuring timely completion and proper recordkeeping

• Manage candidate communications throughout the hiring process — from application acknowledgment to offer stage — maintaining a positive and professional candidate experience

• Enter and maintain accurate candidate and requisition data in the HRIS and ATS, ensuring data integrity at all stages

• Own job description management: maintain a library of up-to-date job descriptions, partner with hiring managers on updates, and post roles to job boards and the company career site

• Conduct sourcing activities on LinkedIn and other platforms to build pipelines for active and future openings

• Assist with offer letter generation, pre-employment check coordination, and new hire pre-boarding steps

• Support the creation and maintenance of recruiting reports and dashboards in Excel to track pipeline health, time-to-fill, and other key metrics

• Help build and maintain talent pools and candidate databases for high-volume or recurring roles

• Partner with the broader HR and People team on employer branding initiatives, career fairs, and recruiting events

• Identify opportunities to improve recruiting workflows and contribute to process documentation

What We're Looking For

• 1–2 years of experience in a coordination, administrative, or HR support role (recruiting experience a plus)

• Exceptional organizational skills with strong attention to detail

• Comfort managing complex scheduling across multiple time zones

• Proficiency in Microsoft Outlook for calendar and communication management

• Working knowledge of Microsoft Excel, including pivot tables, filters, and basic formulas

• Strong written communication skills and a professional, candidate-first mindset

• Experience with an ATS or HRIS is a plus (e.g., Greenhouse, Lever, Workday, BambooHR)

• Ability to manage multiple priorities in a fast-paced environment with precision and follow-through

• Proactive and collaborative — someone who spots a gap and fills it without being asked

• Bachelor's degree or equivalent work experience preferred