Billing and Conflicts Coordinator

Job Description

Job Description

Conflicts & Billing Coordinator

Location: Hybrid Schedule (In Office Tuesday-Thursday)
Salary: $70,000 - $78,000, commensurate with experience
Schedule: Monday-Friday | 9:00 AM - 5:00 PM | 35-hour work week with occasional overtime

About the Role

A well-established law firm is seeking a detail-oriented Conflicts & Billing Coordinator to join its Finance & Accounting team. This position plays a critical role in supporting the firm's new business intake, conflict resolution process, and billing operations.

The ideal candidate will have prior law firm conflicts experience, strong analytical skills, and the ability to manage multiple priorities while maintaining confidentiality and accuracy in a fast-paced environment.

Key Responsibilities

Conflicts & New Business Intake

• Process new business intake requests, matter openings, and conflict checks.
• Perform conflict searches and analyze results in coordination with firm leadership.
• Monitor engagement letters and conflict waivers, identifying and escalating potential issues.
• Maintain the integrity of the firm's conflicts database and intake workflow.
• Conduct independent research using public databases and other resources.
• Provide timely conflict reports and responses to attorneys and firm management.
• Coordinate solutions when workflow issues arise, including working with system vendors as needed.

Billing & Timekeeping Support

• Process billing edits, transfers, and pre-bill revisions.
• Assist with monthly pre-bill distribution.
• Gather and distribute invoices as needed.
• Respond to billing-related inquiries.
• Finalize invoices and distribute to attorneys and clients.
• Assist with electronic billing processes.
• Support special projects and additional accounting functions as assigned.

Qualifications

Required

• Minimum of 3 years of law firm conflicts experience .
• Strong understanding of new business intake and conflict resolution processes.
• Proficiency in Microsoft Word and Excel.
• Excellent data entry, proofreading, and organizational skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple deadlines and priorities while maintaining accuracy.
• Ability to work independently and exercise sound judgment with confidential information.
• Client-service mindset and collaborative approach.

Preferred

• Time and billing experience within a law firm environment.
• Experience with conflict management and billing software.
• Familiarity with electronic billing platforms.

What We're Looking For

The successful candidate will be highly detail-oriented, proactive, and capable of managing sensitive information with professionalism and discretion. This role is ideal for someone who enjoys solving problems, improving processes, and supporting both legal and accounting functions while delivering exceptional internal client service.

Why Apply?

• Competitive salary of $70,000 - $78,000
• Hybrid work schedule
• 35-hour work week
• Collaborative and professional team environment
• Opportunity to contribute to both conflicts management and billing operations
• Stable and growth-oriented law firm setting

Benefits:

Depending on the specific client, location, and role, the benefits may include PTO, medical, dental, vision, term life and AD&D insurance, short-term disability and long-term disability, additional voluntary benefits, EAP program, commuter benefits, wellness plans, and a 401k plan or a non-qualified deferred compensation plan. Additionally, you may be eligible for paid leave including Paid Sick Leave or other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Bonus eligibility and amount are based upon company and/or individual performance .

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Pay Details: $70,000.00 to $78,000.00 per year

Search managed by: Jenny Ade

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.