Office Assistant

Job Description

Job Description

We are seeking an organized and reliable Office Assistant to manage daily administrative tasks, support financial record-keeping using QuickBooks, and serve as the primary point of contact for client communications. Key Responsibilities QuickBooks & Accounting:

Enter accounts payable/receivable, generate invoices, process receipts, run payrolls, and assist with monthly reconciliation. Phone & Reception:

Answer incoming calls, route inquiries to appropriate team members, take detailed messages, and greet office visitors. Data Entry & Records:

Input customer information, maintain accurate digital/paper filing systems, and update spreadsheets. Email & Correspondence:

Monitor central email inboxes, draft routine communications, and respond promptly to client inquiries. General Administrative:

Order office supplies, sort incoming mail, schedule appointments, and assist team members with ad-hoc projects. Qualifications Experience:

1–3 years of administrative or office experience. Software:

Hands-on experience with

QuickBooks

(Desktop or Online)

SAGE

and proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace. Communication:

Clear verbal and written communication skills with a professional phone demeanor. Attributes:

High attention to detail, strong organizational ability, and reliable time management skills.