Charter School Office Manager

Job Description

Job Description

Salary Grade: Based on education and experience

Reports To: Director

Organizational

The Office Manager will oversee and maintain efficient office operations by organizing administrative systems,

supervising and supporting office staff, managing supplies, coordinating organizational processes, and

assisting school leadership with operational and compliance needs.

Duties include:

• Maintain and manage school office systems, administrative forms, and organizational

procedures to ensure efficient daily operations

• Assist the Executive Director with the administration and continuous improvement of

office operations, policies, and procedures

• Supervise, mentor, train, and support office personnel to promote efficient, professional,

and collaborative office operations

• Serve as the primary liaison between the school, auditors, and the Executive Director by

preparing and coordinating requested audit documentation and information

• Monitor, order, and maintain office and operational supplies to support school programs

and daily operations

• Participate in staff meetings, professional development, and other meetings as required

• Perform other duties as assigned by the Executive Director, Morning Breakfast Program

Student Services

The Office Manager will manage student services and records by overseeing enrollment, student information

systems, attendance reporting, regulatory compliance, records management, and communication with students,

families, staff, and external agencies.

Duties include:

• Serve as the school Registrar, overseeing student enrollment, registration, student

information systems, cumulative records, transcripts, and student files

• Maintain accurate and confidential student records in accordance with school policies and

state and federal regulations

• Manage the Student Information System (SIS), including data entry, maintenance,

verification, and required uploads

• Prepare, verify, and submit all required student data and state reports, including

attendance reporting, CALPADS, CALTIDES, CBEDS, SSID, and other required

compliance reports

• Verify the accuracy of attendance records and ensure timely completion of all attendance

reporting requirements

• Coordinate the request, receipt, maintenance, and transfer of cumulative and special

education records in accordance with applicable regulations

• Process transcripts, report cards, work permits, student reports, and other official student

documents in a timely manner

• Maintain student assessment, testing, and physical education records within applicable

data systems

• Serve as a primary point of contact for students, families, staff, and the public by

providing information, responding to inquiries, and delivering exceptional customer

service

• Facilitate communication among students, families, teachers, and administration

regarding enrollment, student placement, and school procedures

• Provide orientation and guidance to new students and families regarding school policies,

procedures, and enrollment requirements

• Prepare and distribute school communications, including newsletters, announcements,

calendars, and other informational materials

• Assist with student activities, school events, and other student services functions as

assigned

• Participate in professional development and required training related to student

information systems, state reporting, student records, and regulatory compliance