Inventory Management Specialist - Hybrid, Wilmington DE / Virginia Beach VA

Inventory Management Specialist

Invenio Financial is an industry leader in specialty portfolio management and acquisition and is seeking an Inventory Management Specialist to manage the accurate intake, maintenance, and deployment for all U.S.-based portfolios. This role is responsible for the intersection of data integrity, operational execution, and supplier support, ensuring timely and accurate processing of new business and its subsequent deployment to third-party suppliers.

This position is open only to candidates who are able to commute to the Wilmington, Delaware area or the Virginia Beach, Virginia area.

The Inventory Management Specialist serves as a key control function within the organization maintaining consistent data communication and reconciliation with third-party suppliers, throughout the recovery lifecycle of accounts. This position requires a strong attention to detail, comfort working with large datasets, and ability to coordinate across Operations, Compliance, and external partners to ensure inventory is aligned with strategy and regulatory expectations.

Responsibilities:

• Support onboarding of new and recurring portfolio acquisitions, including data validation, file review, and system loading
• Partner with internal stakeholders to ensure portfolios are set up in alignment with business rules, legal requirements, and operational strategy
• Identify and escalate data anomalies, missing fields, or inconsistencies prior to placement
• Execute account placements to third-party collection agencies and law firms based on defined market share and operational strategies
• Ensure accurate segmentation and routing of accounts based on client, regulatory, and internal requirements
• Maintain documentation of placement logic and deployment decisions for auditability
• Monitor and process incoming and outgoing maintenance files, including updates, recalls, restrictions, scrubs, account status, demographic, transaction, and other account lifecycle changes
• Ensure timely and accurate updates across systems and vendor-facing files
• Partner with Compliance and Operations to validate that changes are implemented correctly and consistently
• Work directly with third-party vendors to complete account-level reconciliation activities
• Investigate and resolve discrepancies related to balances, placements, and account status, coordinating with Operations as needed
• Maintain clear documentation of reconciliation outcomes and outstanding issues
• Partner with Operations to support performance monitoring by ensuring inventory accuracy and consistency
• Support Compliance oversight by maintaining audit-ready documentation and adhering to internal controls
• Assist in identifying process gaps, risks, or inefficiencies and contribute to continuous improvement efforts

Required Qualifications & Requirements:

• 3+ years of experience in data operations, inventory management, or receivables management (debt buying, collections, or financial services preferred)
• SAS or comparable analytics, business intelligence, data management, and predictive modeling proficiency required
• Ability to foster professional relationships with external partners
• Strong proficiency in Excel or similar tools (data validation, filtering, reconciliation)
• High attention to detail with the ability to manage large datasets accurately
• Experience working with third-party vendors or external partners
• Strong organizational and follow-through skills
• Experience with debt portfolio loading, placement strategies, or vendor management preferred
• Familiarity with regulatory considerations (e.g., FDCPA, Reg F, data privacy requirements) preferred
• Experience with data mapping, file layouts, or system integrations preferred
• Exposure to audit or compliance-driven environments preferred
• Detail-oriented without losing sight of the broader operational impact
• Comfortable asking questions and escalating issues early
• Able to balance structure with adaptability in a fast-moving environment
• Clear communicator across technical and non-technical stakeholders
• High school diploma required; bachelor's degree preferred

Invenio Financial offers a competitive total compensation package, including company-sponsored life and AD&D coverage, medical insurance, dental and vision insurance, and a 401(k) retirement plan with company match.