Operations and Accounting Coordinator

Job Description

Job Overview

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We are a dynamic, woman-owned small business in Boise, ID, that sources, manufactures, and markets general merchandise for grocery, drug, and mass-market retailers. Our primary clients are local, but we also work with vendors and manufacturers worldwide.

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We are seeking a meticulous, versatile Operations & Accounting Coordinator to manage our data-entry pipelines, support core accounting functions, and help drive efficient operations. As a valued part of our small, fast-paced team, you will have the autonomy to streamline processes while ensuring total accuracy from product launch to final billing, with many opportunities for advancement.

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What You Will Do

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• Data Management & Procedures: Input, organize, and track operational data across multiple software platforms on established timelines.
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• Software & Training: Learn, use, and maintain client software systems while keeping internal staff up to date on procedural changes.
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• Accounting & Billing Support: Handle day-to-day accounting entry, process billing, and monitor AR/AP functions and promotions.
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• Quality & Accuracy Control: Review transactional data, shipments, and financial inputs to ensure complete accuracy.
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• Cross-Functional Collaboration: Partner closely with sales and program directors to support the entire product lifecycle from initial setup through shipping and billing.
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• Process Optimization: Develop efficient, streamlined approaches to daily data workflows.
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Requirements of the Role

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• Administrative Skills: Exemplary administrative skills, including high accuracy, strong attention to detail, and organizational abilities.
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• Experience: 3 years of experience gained in a professional service or fast-paced operational environment (preferred).
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• Software Proficiency: 3 years of experience with Microsoft Office, with primary proficiency in Excel, as well as Google Workspace.
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• Education: A college degree in business or an administrative field is helpful but not entirely necessary for the right person.
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• Communication: Effective listening and strong relationship management skills, with a willingness to pick up the phone or email someone to solve a problem.
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Who You Are

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• Smart & Resourceful: You think on your feet and work diligently through complicated tasks. You can follow verbal and/or written instructions and concentrate while handling frequent interruptions.
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• Detail-Driven: You possess exceptional data entry skills and catch errors before they happen.
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• Deadline-Focused: You stay focused on timelines and work efficiently to get things done.
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• Adaptable & Flexible: You thrive in a fast-moving, small-team environment where your work has a visible impact.
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• Friendly & Considerate: You are helpful, enthusiastic, and considerate, and like to be around people who treat you with respect, help you grow, and welcome you as part of the team.
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