Field Administrative Assistant

Job Description

Job Description

Description

Summary

Cotton is searching for an experienced, reliable and task-oriented Administrative Assistant. The Administrative Assistant will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated, professional, capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.

• Coordinate executive communications, including taking calls, responding to emails and interfacing with Cotton personnel
• Schedule meetings and appointments and manage travel itineraries 
• Organize and/or assist with events and functions
• Assist with the preparation of business presentations including text, powerpoint and electronic presentations
• Prepares reports by collecting and analyzing information.
• Prepare monthly expense reports
• Maintain an organized filing system of paper and electronic documents 
• Uphold a strict level of confidentiality 
• Develop and sustain a level of professionalism among staff and clientele 
• Perform general administrative duties
• MUST BE WILLING TO TRAVEL UP TO 30 DAYS AT A TIME 

Education:

• Bachelor’s degree preferred, but not required

Experience/Skillset:

• Proven experience as an executive assistant or other relevant administrative support experience
• Three to five years of administrative experience
• Three to five years of executive assistant experience
• Experience managing multiple calendars
• Experience booking travel
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software 
• Proficiency in collaboration and delegation of duties 
• Professional level verbal and written communication skills
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities 
• Exceptional interpersonal skills 
• Friendly and professional demeanor 

Disclaimer:
This Job Description indicates the general nature and level of work expected of the incumbent(s).  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent.  Incumbent(s) may be asked to perform other duties as requested.     

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