ONBOARDING/OFFBOARDING MANAGER

Job Description

McCarter & English, LLP is seeking an Onboarding/Offboarding Manager for our Newark, NJ office. Salary range for this position is $105,000 - $115,000 annually, depending on level of experience. Candidates who receive an offer of employment will be processed through a background check which will be an individualized assessment based on the applicant’s or employee’s specific record and the duties and requirements of the specific job. If you have relevant experience, we would like you to consider joining our team. Please send your resume and cover letter to Christine Lydon at View email address on ziprecruiter.com.

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Position Overview

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The Onboarding/Offboarding Manager manages the full onboarding lifecycle, ensuring a seamless experience for attorneys and professional staff. This role partners across departments to support successful integration, including lateral partner onboarding.

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Responsibilities will include:

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Recruiting & Pre-Hire Coordination

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Partner with HR and Recruiting to transition candidates from acceptance to start date Coordinate background and conflict checks and onboarding documentation

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Serve as primary contact for incoming hires

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Maintain onboarding pipeline and status updates

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Onboarding & Orientation

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Develop onboarding schedules for attorneys and staff

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Assemble and distribute onboarding materials, including any relevant handbooks, policies, and guidelines

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Coordinate first-day logistics (workspace, systems, welcome materials)

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Attend to scheduling of various orientation sessions, including coordination with HR, IT, Finance, and Client Value teams

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Schedule introductory meetings with key stakeholders

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Cross-Functional Coordination

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Liaise with IT, Facilities, Finance, and other departments

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Coordinate system access and platform setup

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Ensure completion of compliance documentation

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Lateral Partner Integration

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Coordinate onboarding for lateral partners

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Support transfer of client matters and billing arrangements

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Facilitate conflicts checks and system setup

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Support integration into practice groups

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Oversee implementation of lateral partner integration protocol

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Training & Development Coordination

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Coordinate training schedules

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Partner with HR and IT to deliver programs

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Track required training completion

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Maintain onboarding resources

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Integration & Early Success

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Monitor 30/60/90-day onboarding progress

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Coordinate follow-up meetings

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Identify and escalate issues

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Drive continuous improvement efforts

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Process Management & Continuous Improvement

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Develop and maintain standardized onboarding procedures, templates, and checklists Track key onboarding metrics (timeliness, completion rates, satisfaction)

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Identify opportunities to improve efficiency, consistency, and overall experience

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Support onboarding efforts tied to strategic initiatives (e.g., lateral group hires, expansion efforts)

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Offboarding Management

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Coordinate transition of responsibilities of departing attorneys to ensure a smooth transition

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Qualifications

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Bachelor’s degree or equivalent experience

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5+ years of HR or onboarding experience preferred

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Law firm experience strongly preferred

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Strong organizational and communication skills

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High attention to detail

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Reporting Relationship

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This position reports directly to the Chief Human Resources Officer

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The above is intended to describe the general content and requirements for the performance of this job. It is not to be construed as an exhaustive statement of the essential functions, responsibilities, or requirements.

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Benefits (if FTE requirements met):

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• Firm-Paid : Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits.
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• Health & Wellness : Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high-deductible health plan with an annual Firm health savings account (HSA) contribution. Employee-Paid Voluntary Benefits : Dental and vision coverage, supplemental health plans (accident, cancer, and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage.
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• Retirement : 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions.
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• Time Off : Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
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Additional Benefits:

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• Free and confidential employee assistance program (EAP) and behavioral health services program
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• Firm-paid back-up child/elder care, academic support and pet care program
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• Tax-advantaged college savings 529 Plan
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• Employee discounts through Working Advantage
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Other Compensation:

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• Eligibility for discretionary bonus.
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McCarter & English, LLP is an Equal Opportunity Employer.