MAGISTRATE - Administrative Assistant - Bilingual

Job Title

Provides payroll and staffing support to assigned division.

Duties for this Position

Essential Duties & Responsibilities

Provides administrative support to the daily operations of assigned department. Performs a wide variety of clerical and word processing duties such as heavy telephone and over the counter interaction with external and internal parties, processing paperwork and entering data into various County databases.

Responds to requests for information from supervisory staff, employees, or general public. Answers questions related to the department's activities, programs, policies, and procedures. Conducts follow-up research to retrieve answers and supporting information.

Performs various fiscal activities. Adheres to the Department and County attendance policies and procedures; ensures all behaviors comply with the County's Personnel Rules and Regulations.

Making monthly schedules- Approving schedules in coordination and approval through Supervisor and Judge.

Reconcile all accounts at months end. Ensure all accounts are in balance with Court Management System.

Bilingual duties. Assist with Spanish speaking in all magistrate courts as needed.

Knowledge & Abilities

Knowledge of:

Principles and procedures of record management.

Capital purchasing policies and procedures.

Contract management and compliance.

Principles and practices of business administration and human resources.

Operational characteristics, services, and activities of assigned program area, including administrative, financial or HR functions.

Principles and practices of budget preparation.

Municipal budgetary policies, requirements and procedures.

Personnel rules and regulations.

Pertinent Federal, State and local laws, codes and regulations.

Various online County database software and Microsoft Office computer programs.

Skill in:

Data entry and filing.

Modern office systems and procedures.

Analytical thinking.

Problem solving.

Planning and organization.

Time management.

Ability to:

Communicate clearly and effectively, both orally and in writing.

Maintain confidentiality.

Pay attention to detail.

Read, interpret and analyze complex reports.

Research and gather data on complex issues.

Provide quality customer service.

Additional Information

An equivalent combination of education and experience sufficient to perform the essential duties of the position may qualify; Human Resources Department will determine appropriate qualifications. A typical way to obtain the minimum requirements would be: Associate's degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field and four years of clerical and administrative experience.

Benefits

Retirement:

• Participate in the South Carolina State Retirement System with strong employer contributions (SCRS or PORS).
• Take advantage of optional retirement saving through tax-favored 401(k)/457 accounts to further secure your future.

Health & Insurance:

• Employer-funded health and dental insurance, plus employer-funded Long-Term Disability (LTD) and Basic Life Insurance coverage.
• Vision coverage and additional insurance options available for employees and dependents.

Wellness:

• Prioritize your well-being with total access to our Wellness Center, free gym, wellness incentives, and employee-family counseling via EAP.

Paid Leave & Holidays:

• Benefit from generous paid leave accruals that grow over time, plus 13 paid holidays.

Location: Conway, SC

Salary: $32,764.04 Annually

Job Type: Full-Time

Division: Public Safety

Department: Central Summary Court

Opening Date: 05/11/2026

Closing Date: 6/5/2026 at 11:59 PM Eastern Time (US & Canada)