Payroll Manager

Payroll Manager

The Payroll Manager oversees the end-to-end payroll function for a large, multi-entity, multi-state healthcare organization. This role provides leadership to a team of five payroll specialists and ensures accurate, compliant, and timely payroll operations. The ideal candidate is a strong people leader with deep payroll expertise, outstanding judgment, and the ability to navigate complex data flows, regulatory requirements, and high-volume processing.

Key Responsibilities

Leadership & Team Management

• Lead, supervise, mentor, and develop the payroll specialist team, ensuring high performance, accountability, and continuous improvement.
• Establish clear workflows, training plans, and quality checkpoints for payroll activities.
• Partner closely with HR, Finance, Scheduling, Clinical Operations, and Human Resources/Employee Relations to ensure seamless cross-departmental collaboration.

Payroll Operations

• Oversee accurate and timely processing of multi-state payroll for hourly, salaried, and clinical, remote, and specialized employee groups.
• Validate payroll inputs from multiple systemsincluding seven EMRs, timekeeping sources, and scheduling platforms ensuring data integrity across diverse workflows.
• Ensure wage-and-hour compliance, including overtime, shift differentials, on call pay, bonuses, mileage, multi-rate structures, and state-specific rules.
• Manage payroll tax compliance, filings, garnishments, benefit deductions, year-end reporting, and audit preparation.
• Maintain strong internal controls and SOPs across the payroll lifecycle.

Systems & Process Improvement

• Serve as the operational owner of UKG for payroll, maximizing system capabilities and partnering with HRIS to resolve issues and optimize workflow.
• Identify opportunities for automation, efficiency, and error-reduction; lead implementation of improved processes.
• Collaborate with HRIS on system upgrades, integrations, and data-flow enhancements between UKG and EMRs.

Compliance & Audit Support

• Ensure compliance with federal, state, and local wage/hour regulations, Medicare/Medicaid requirements, and healthcare-specific payroll rules.
• Support internal and external audits by providing required documentation, corrective actions, and process insights.
• Partner with Employee Relations on escalated matters requiring payroll expertise.

Reporting & Stakeholder Support

• Provide accurate, timely payroll information and requested reports to leadership, Finance, and regulatory stakeholders.
• Use available tools and HRIS support rather than rely on technical report-writing expertise.
• Support reimbursement processes, cost reporting, and compliance reviews as needed.

Qualifications

Bachelor's degree preferred (Accounting, Finance, Business, HR, or related field). 5+ years of progressive payroll experience with 3+ years in a supervisory or management role. Experience in healthcare payroll (home health, hospice, or multi-location care environments) strongly preferred. Expertise with multi-state payroll and high-volume, complex environments. Strong working knowledge of UKG or comparable HR/payroll platforms. Experience with SaaS payroll/HR systems such as ADP, Workday, or Viventium is beneficial. Solid understanding of wage/hour law, payroll taxes, garnishments, compliance, and audit processes. Advanced Microsoft Excel skills including using pivot tables, x and v lookups and macros.

Demonstrated ability to analyze data, troubleshoot issues, enforce accuracy, and lead a high-performing team. Exceptional judgment, confidentiality, communication skills, and service-oriented mindset.

What We Offer

Competitive compensation and benefits Medical, dental, vision, and retirement plans with employer contribution Generous paid time off & holidays Supportive leadership team and mission-driven culture Opportunity to influence and elevate payroll operations across a fast-growing healthcare enterprise