Administrative Assistant

Salary: $26.68 Hourly
Location : Juneau
Job Type: Full-Time
Job Number: 202601015
Department: Community Development
Division: Administration
Opening Date: 10/07/2026
Closing Date: 10/21/2026 4:30 PM Alaska
Position Number: 122001
Bargaining Unit: Unrepresented
Pay Range: 12
Hours Per Week: 37.5
Telework Availability: Not Available


Description
The Community Development Department is hiring an Administrative Assistant to join our energetic team, helping fulfill our mission to facilitate sustainable development in Juneau.
We are seeking an individual with strong proofreading and editing skills, which can be demonstrated through work experience, education, writing samples, or assessment results. While this is an entry-level position, it is also well-suited for someone re-entering the professional workforce after a career break. We are looking for these qualities:
Knowledge: Proficiency in computer functions such as word processing, spreadsheets, and email is essential. Experience working with software programs such as Govern or Tyler Tech is desired, but can be learned on the job as needed.
Skills: Excellent proofreading skills and strong attention to detail, proficiency in touch typing is required. Effective communication and collaboration with coworkers are essential to ensure tasks are completed efficiently. Candidates should possess strong time and task management skills, ensuring productivity and the ability to meet deadlines.
Abilities: Ability to multi-task and prioritize, especially in the face of frequent interruptions, is key. Must maintain a professional and courteous demeanor when interacting with customers, both internal and external. Ability to comprehend and fulfill legal, departmental, and other requirements.
THE BENEFITS OF JOINING OUR TEAM

We are committed to professionalism and career enhancement, while also sustaining a routine that supports life outside of work. This position works a 37.5-hour week, with flexibility to meet scheduling needs or requests, and is eligible for telework and remote work scheduling options after one year, subject to supervisor approval.
WORKING HOURS AND LOCATION

This position works Monday through Friday from 8:00 AM to 4:30 PM, with weeknight evening hours twice a month to support the Planning Commission (typically the second and fourth Tuesday each month). The office is in the Marine View Building in downtown Juneau, near City Hall (paid, covered, parking is provided).
Typical Responsibilities
The Administrative Assistant (AA) provides administrative support for the Community Development Department (CDD) of the City and Borough of Juneau (CBJ). This is an entry level position, working under the direction of the department Director, as part of a team with the Administrative Officer and Administrative Coordinator.
The position is the primary support staff for the Planning Commission, responsible for public notices, editing and proofreading legal documents, staff reports, and agendas, creating meeting packets, and other tasks related to cases. The AA assists with the development and implementation of workflows and procedures related to the permitting system. The AA assists the staff in the day-to-day activities of CDD and regularly interacts with the City Clerk's Office and other CBJ departments.
Routine duties may include writing and responding to emails, answering phones, managing office supplies, and providing excellent customer service both internally and externally. The AA uses and maintains multiple calendars to arrange and track meetings and deadlines. This position requires a great deal of desk and computer work, including reading and reviewing documents, typing, and data entry. The AA delivers, retrieves, and distributes department mail and other items daily. The AA occasionally runs errands, shops for supplies, and performs additional duties as assigned.
Minimum Qualifications
Education:


High School graduation or the equivalent.
Experience:


Six (6) months of clerical experience. This work is equivalent to an Office Assistant with the City & Borough of Juneau or equivalent elsewhere.
SUBSTITUTION:
Post-secondary or vocational training may be substituted for the required

experience on the basis of: three (3) semester or four (4) quarter hours of post-

secondary education are equal to one month of experience; 150 hours of


vocational education are equal to one month of experience.)
Other:


A valid Drivers' license at time of appointment and for continued employment .
Supplemental Information
ADDITIONAL REQUIRED INFORMATION

Provide a resume and a letter of interest that explains why you are a good fit for this position.
HIRING MANAGER CONTACT INFO

Hiring Manager : Emmanuel Lebbie

Phone Number: View phone number on click.appcast.io

Email: View email address on click.appcast.io
Please read the below information carefully to ensure your application submission meets all submittal requirements.

Education
If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.

Work Experience
If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.


If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.


NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Application Assistance

For questions regarding application submission or system operation errors, please visit: If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at View phone number on click.appcast.io or View email address on click.appcast.io.

For applicant password assistance, please visit:
EEO Statement

The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call View phone number on click.appcast.io or TTY: Alaska Relay 711 or View phone number on click.appcast.io, or correspond with the Department of Human Resources & Risk Management at View email address on click.appcast.io or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.
Careers with the City & Borough of Juneau offer Many Benefits


The following information describes typical benefits available to employees of the City & Borough of Juneau. Actual benefits received may differ based on position type and will be prorated for other than full time work.


Incumbents of Part-time Limited, Eaglecrest Limited, Short-term Temporary, Emergency and Intern positions are not eligible for the benefits described below.


Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • No cost employee only plan available
• Employer paid Basic Life insurance--$10,000 for employee, spouse & dependents
  • Additional optional coverage available
  • Travel protection & financial services offered as part of the Life Insurance coverage
• Optional group-based insurance premiums for
  • Term life with Accidental Death and Dismemberment (employee, spouse or qualified same sex partner, and dependents)
  • Short-term Disability
  • Accident Insurance
  • Critical Illness Insurance
  • Hospital Indemnity Insurance
  • Pet Insurance
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
  • Employees are eligible for an employer funded Dependent Care Account (DCA) up to $5000.00 following 1 year of actively working.

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)
• Employer contribution into a defined benefit or defined contribution program, depending on your date of hire
• Option to enroll in the City & Borough of Juneau's Deferred Compensation Program with MissionSquare
  • Employer match available for participating PERS Tier IV employees
• Note: The Defined Contribution Plan & Deferred Compensation Program offer a variety of investment options

For more information on health, retirement and optional benefits for eligible employees visit:


Paid Leave and Holidays

• Personal leave with an accrual rate increase based on time served
  • 21 days of PL within first year of employment
  • Personal leave includes Sick leave
• Thirteen paid holidays a year
• Six weeks Paid Parental Leave (to eligible employees)

Employee Wellness Program
The Employee Wellness Program assists employees in making choices that support their physical, mental, and emotional wellbeing. The program provides:

• An opportunity to earn a health insurance premium discount of $1300 per year
• An Employee Assistance Program
• Wellness Pass Discounts to local and CBJ recreation facilities
• Health related webinars
• Office Ergonomic Assessments

For more information on the Employee Wellness Program visit .

Additional Perks

• Public Service Loan Forgiveness eligible employer
• Parking passes or bus passes provided for employees working in the downtown offices
• Free passes to Parks & Recreation field house, ice arena, and swimming pools

01


1. What was your favorite class in school and why?
02


Please describe your experience writing, proofreading, and editing documents (letters, emails, meeting minutes, business, technical or creative writing, etc.), and where you obtained this experience (work, school, personal, etc.)
03


Please describe your experience with computer programs such as word processing, spreadsheets, email, calendars, etc. Include the names of the programs, how many months/years you worked with them, and where you used them (work, school, or personal).
04


How do you ensure accuracy when proofreading or editing documents for grammar, spelling, and formatting errors?
05


Are you available to work a flexible schedule that may include occasional nights (typically the 2nd and 4th Tuesday of the month for Planning Commission meetings)?

• Yes
• No

Required Question