Accounts Receivable Supervisor

Job Description

Job Description

Tyler Houk (Practice Director) with Robert Half is looking for an experienced Accounts Receivable Supervisor to support invoicing and receivables operations for a fast-paced agriculture business in Visalia, California. This role oversees billing accuracy, monitors customer payment activity, and helps keep shipment-related financial documentation aligned with operational deadlines. The position works closely with accounting, treasury, logistics, shipping, marketing, and banking partners to maintain smooth cash flow and timely invoice processing. This opportunity is well suited for someone who is detail oriented and can balance daily execution with team coordination and process oversight.

Responsibilities:

• Monitor invoice processing activity across commodity lines and address exceptions, discrepancies, or system-generated alerts requiring follow-up.

• Review accounts receivable balances, evaluate customer orders placed on financial hold, and coordinate next steps to support timely release decisions.

• Ensure unapplied cash notifications received from treasury are submitted and resolved within required timeframes, preferably the same day or by the next business day.

• Clear open issues carried forward from prior business days so receivables and invoicing workflows remain current and accurate.

• Oversee shipment-related receivables from origin through customer delivery, confirming payment terms and financial arrangements are in place before scheduled movement.

• Examine aging activity for assigned accounts, document status updates, and note expected collection timing when payment dates are known.

• Evaluate team workloads regularly and adjust assignments or request additional support to maintain service levels and deadline performance.

• Track required shipping and billing documentation to ensure presentations, vessel schedules, and customer payment obligations stay on pace.

• Partner with internal departments and external banking contacts to monitor letters of credit, cash-in-advance requirements, and other payment conditions tied to shipments.

• Participate in operational meetings to communicate outstanding items, reporting needs, and process changes that affect invoicing or receivables activity.

• At least 5 years of experience in accounts receivable, invoicing, or a related credit and collections function.

• Strong working knowledge of commercial collections, cash application processes, billing operations, and receivables reconciliation.

• Experience reviewing aging reports, analyzing open balances, and identifying appropriate follow-up actions to reduce past-due accounts.

• Ability to manage multiple priorities in a deadline-driven environment while maintaining a high level of accuracy and organization.

• Proven ability to work cross-functionally with accounting, treasury, logistics, shipping, and customer-facing teams.

• Strong judgment in resolving payment exceptions, financial holds, and documentation issues tied to customer shipments.

• Effective communication skills with the ability to provide clear updates, document account status, and coordinate with banking or internal partners.

For confidential consideration apply directly or reach out to Tyler Houk on LinkedIn!