Logistics Scheduling Clerk

Job Description

Job Description

Position Summary:
The Logistics Scheduling Clerk is responsible for coordinating and scheduling the transportation of goods and materials. This role ensures that deliveries are made on time and within budget, while maintaining clear communication with drivers, warehouse staff, and clients. The Logistics Scheduling Clerk plays a critical role in optimizing the supply chain and ensuring the efficient movement of products through the logistics system.

Essential Duties and Responsibilities:

• Schedule and coordinate deliveries and shipments to ensure timely and efficient transportation of goods.
• Communicate with drivers, clients, and warehouse staff to confirm delivery schedules and resolve any issues.
• Maintain accurate records of shipments, delivery schedules, and inventory.
• Monitor and track shipments to ensure they are on schedule and address any delays or issues.
• Work closely with logistics managers and other departments to optimize routes and improve scheduling efficiency.
• Process and verify shipping documentation, including invoices, landing bills, and delivery receipts.
• Provide support in preparing reports on logistics and transportation activities.
• Assist with managing fleet schedules, ensuring vehicle maintenance is up to date and coordinating repairs as needed.
• Resolve customer complaints and issues related to shipping and delivery.
• Assist in maintaining compliance with transportation regulations and safety standards.

Required Qualifications:

• High school diploma or equivalent; associate degree in logistics, supply chain management, or related field preferred.
• Proven experience in a logistics or scheduling role, ideally within a transportation or warehouse setting.
• Strong organizational skills with the ability to handle multiple tasks and priorities.
• Excellent communication skills, both verbal and written.
• Proficient in Microsoft Office Suite and scheduling software.
• Strong attention to detail and ability to maintain accurate records.
• Ability to solve problem-solve and manage unexpected changes or delays in the schedule.
• Knowledge of logistics operations, transportation regulations, and supply chain processes.

Physical Demands:

• Ability to sit for extended periods while working at a computer.
• Occasional lifting of office supplies or documents (up to 25 lbs).
• Ability to work under pressure and manage time efficiently to meet deadlines.

Work Environment:

• Primarily office-based with occasional visits to warehouses, shipping docks, or distribution centers.
• A fast-paced environment with a focus on meeting deadlines and addressing any issues that arise during the logistics process.
• Exposure to moderate noise levels when visiting warehouses or distribution areas.

Travel Requirements:

• Occasional travel may be required to visit logistics partners, warehouses, or distribution centers. Travel requirements will be minimal and based on business needs.

Equipment Used:

• Computers, printers, and telecommunication devices (phones, email, etc.).
• Scheduling and logistics software for managing shipments and inventory.
• Office equipment such as copiers and fax machines.
• Personal protective equipment (PPE) when visiting warehouses or other operational sites.

Supervisory Responsibilities:

• This position does not have supervisory responsibilities but may provide support or guidance to other team members or temporary staff as needed.

Benefits Offered:

• Medical/Dental/Vision Insurance- First of the month after 30 days of employment
• 401K with company match
• PTO and Holiday eligibility on the date of hire
• Weekly Pay
• Full Grant Tuition & Tuition Reimbursement

Hayes Company/Knight Swift Warehousing and Fulfillment is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.