Administrative Assistant

Administrative Support RolePerforms administrative and office support activities for one or more managers. Responsibilities vary but may include such things as fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, information and document management, and a variety of other responsibilities as needed.Principal Accountabilities:Answers multiple-line telephone promptly and professionally.Greets and directs guests in a warm, welcoming manner.Manages booking and preparation of shared conference rooms (set-up, presentation, coffee station maintenance, etc.).Coordinates office services (copiers, postage machine, phones, building management, etc.).Orders and maintains office and kitchen supplies.Performs additional administrative services such as copying, scanning, typing, etc.Anticipates the needs of the other team members and lends support.Communicates with property management and various vendors to ensure office space is maintained attractively.Transcribes or composes routine correspondence and emails with speed and accuracy and in keeping with the highest business standards.Provides administrative support and other duties as assigned.Approaches work, interactions, and relationships in a manner consistent with the Company's Core Values.Maintains the highest Compliance standards by adhering to the company's Human Resources guidelines, Compliance policies, professional designation standards, and our industry's regulatory standards to mitigate risk to the company.Requirements:Aptitude for, and enjoyment of, serving others with excellenceWillingness to take direction from others as well as exercise independent judgmentAbility to organize and express thoughts clearly and concisely both verbally and in writingAdeptness at prioritization and proactive planning with ability to complete multiple time-sensitive tasks, responding to urgent needsStrong organizational, general office, and administrative skillsClient service and follow-up skills with keen attention to detailDemonstrated excellent computer literacy/skills and knowledge of specialized office programs, including proficiency within Microsoft Office products, specifically Microsoft Excel and WordAptitude and passion for learning new things quickly with a strong work ethic in an ever-changing environmentCapability to excel in a team environment as well as working independentlyPersonal integrity and ability to discreetly handle confidential dataBasic math competencyExcellent communication, interpersonal, client service, and hospitality skillsAbility to maintain a professional demeanor in a professional service-oriented environmentComfortable working in a fast paced environment that requires flexibility and responsivenessEducation, Experience & Skills:Bachelor's degree in a business-related field is preferredMinimum of two (2) years' prior experience in an administrative support, customer service, or human resources role in a financial, investment, banking, or accounting company strongly preferredWhy Join Blue Trust?At Blue Trust, you'll join a team of inspiring leaders and become part of a vibrant culture that is focused on impacting the lives of our clients for generations to come. If you're ready to take on a challenging, rewarding role in a company that values excellence and eternal impact, we'd love to hear from you!A reasonable estimate of the current range is $26 to $31 per hour with benefits. Blue Trust