Human Resources Coordinator

Human Resources Coordinator

TS Conductor is a fast-growing company focused on reducing the carbon footprint in the world with their innovative product. We are looking to hire an experienced Human Resources Coordinator to help us drive a high performing learning culture by implementing best-in-class programs, policies, and systems. If you're hard-working and dedicated and believe in working for a better world, TS Conductor is an ideal place to get ahead.

The Human Resources Coordinator will have responsibilities with recruitment, job descriptions, pre-onboarding, onboarding, offboarding, training, reviews, HR Analytics, KPIs, SOPs and implementing employees to all human resources policies, programs, and procedures. Advise management and employees on questions or problems relating to human resources. Skilled in compensation, benefits, employment, affirmative action, training, and safety. The HR Coordinator will also be responsible for maintaining an effective HRIS system and fostering a safe, positive, inclusive, and learning culture. This position will be heavily involved with achieving the company's goals including the expansion project(s).

Essential Functions:

• Hire employees and process hiring-related paperwork. Use human resources management systems, and application tracking software to recruit and onboard talent. Establish partnership with universities, colleges, trade school and military partnership to establish strong pipeline of talent. Plan, coordinate, and attend job/career fairs.
• Select qualified job applicants or refer them to managers, making hiring recommendations when appropriate.
• Coordinate and manage various HR projects with a focus on recruitment and training from initiation to completion.
• Collaborate with hiring managers to identify staffing needs and develop recruitment plans.
• Source candidates through various channels, including job boards, social media, and networking events.
• Review resumes and applications to determine candidate qualifications.
• Conduct phone and in-person interviews to assess candidate skills and fit for the position.
• Coordinate interview schedules and communicate with candidates throughout the hiring process.
• Maintain accurate records of candidate interactions and recruitment activities.
• Schedule or conduct new employee orientations and assign mentor as applicable.
• Use human resources management system software to prepare or maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions.
• Interpret and explain human resources policies, procedures, laws, standards, or regulations.
• Address employee relations issues, such as harassment allegations, work complaints, or other employee concerns.
• Maintain current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA).
• Maintain and update human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms.
• Confer with management to develop or implement personnel policies or procedures.
• Manage employee benefit enrollment and benefit deductions.
• Respond to compliance data and reporting requests.
• Develop project plans, timelines, and budgets in collaboration with Sr. HR Director.
• Coordinate project team meetings, including agenda setting, meeting minutes, and action item follow-up.
• Monitor project progress and ensure deadlines are met.
• Communicate project status updates to key stakeholders.
• Conduct research and analysis to support project objectives.
• Monitor and report on project progress, identifying and addressing potential roadblocks.
• Use data-driven insights to identify trends, measure performance, and track the success of recruitment, training, and improvement initiatives.
• Collaborate with cross-functional teams to support HR initiatives.
• Manage employee engagement activities and events, including safety and wellness committee and employee recognition program.
• Establish key performance indicators (KPIs) to track progress and measure the success of improvement efforts.
• Follow company rules and guidelines.
• Other duties may be assigned as needed.

Other Skills/Abilities:

Communication Skills: Effective communication is essential to interact with others, including candidates, employees, managers, and stakeholders. This includes verbal communication, active listening, and written communication for crafting communication and correspondence. Strong verbal and written communication skills are also essential for effectively conveying project objectives, requirements, and updates.

Judgment and Decision Making: Considering the costs and benefits of potential actions to choose the most appropriate one.

Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do.

Active Learning: Understanding new information's implications for current and future problem-solving and decision-making.

Monitoring: Monitoring/Assessing the performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Interpersonal Skills: Ability to build rapport and establish relationships with others to understand their needs and preferences. This involves empathy, patience, and the ability to handle diverse personalities.

Networking Abilities: Ability to successfully and actively engage in networking to build a pipeline of qualified candidates. This includes attending career fairs events, leveraging social media platforms, and cultivating relationships with professionals in the field.

Organizational Skills: Proficiency in multitasking, prioritizing tasks, and managing time efficiently to ensure timely completion of HR projects.

Problem-Solving Skills: Strong problem-solving abilities enable you to overcome obstacles, identify challenges, analyze root causes, and develop innovative solutions to address HR project issues or obstacles and find creative solutions.

Attention to Detail: Accuracy is crucial in every stage of the people organization from the recruitment process, from screening resumes to managing project requires paying close attention to details to ensure that all information is correct and complete.

Knowledge of HRIS and Recruitment Tools: Familiarity with HRIS systems, HR association platforms, applicant tracking systems (ATS), job boards, and other recruitment software is essential for efficient candidate sourcing, screening, and tracking.

Adaptability: The HR landscape is constantly evolving, with new technologies and trends emerging regularly. This requires adaptability and openness to learning new tools and strategies to stay competitive, and flexibility to adjust to changing project requirements, priorities, or environments while maintaining focus on project goals and objectives.

Negotiation Skills: This position requires the ability to negotiate terms of employment, including salary, benefits, and start dates with the candidates. Strong negotiation skills are crucial for reaching mutually beneficial agreements.

Ethical Conduct: Upholding ethical standards is fundamental in HR, including maintaining confidentiality, avoiding bias in candidate selection, and adhering to legal regulations and company policies.

Project Management: Ability to plan, organize, and execute HR projects effectively, including defining project scope, setting timelines, and managing resources.

Technical Proficiency: Familiarity with HR software, databases, and project management tools to streamline processes, track progress, and generate reports.

Analytical Skills: Ability to collect, analyze, and interpret HR data to identify trends, patterns, and insights that inform project decisions and strategies.

Incentives:

• Vacation and Sick time
• Benefits
• 401(K) employer match
• Holidays
• Referral Rewards program

Requirements / Training and Experience:

• Bachelor's degree required. Preferably in Human Resources, Business Administration, or related field.
• 1-3 years of experience in human resources or related role.
• HR Certification, preferred.
• Strong project management skills, including the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite.
• Experience with project management software is a plus.
• Knowledge of HR best practices and regulations.
• Ability to maintain a professional, positive attitude.
• Must be able to successfully pass e-Verify background check.
• Complete other duties/projects as required and/or assigned.

Work Environment:

The Human Resources Project Coordinator position works primarily in an office environment. Occupational health and safety practices are essential in manufacturing environments and all employees are expected to adhere to safety protocols and wear appropriate protective equipment when necessary.