Office Administration Assistant

Financial & Project Administrative Assistant Position Overview Shoals MPE is seeking a dependable and organized Accounting & Bookkeeping Assistant to support our accounting and administrative operations. This position will assist with accounting, accounts payable and accounts receivable, payroll support, project management, data entry, and general office administration. The ideal candidate is detail-oriented, comfortable working with numbers, and able to keep records organized and up to date. Key Responsibilities Assist with Accounts Receivable follow up, including invoicing and payment tracking, contacting customers regarding accounts. Enter vendor invoices accurately into QuickBooks Desktop. Match vendor invoices against purchase orders and verifying pricing, quantities, and jobinformation. Identify and research discrepancies between invoice, purchase orders and vendor documentation. Organize and maintain financial and project-related files, electronic and paper documentation. Obtaining, submitting, and tracking permits for active jobs. Answer incoming calls professionally and direct to appropriate department. Assist with general accounting and administrative task as needed. Required Qualifications Basic experience with Accounts Receivable, Accounts Payable, or bookkeeping Experience with QuickBooks preferred Proficient in Microsoft Officeparticularly Excel and Outlook Strong organizational skills, time management and attention to detail Ability to work independently and prioritize and manage multiple tasks to meet deadlines. Professional verbal and writtencommunication skills Reliable attendance and strong work ethic and follow through Preferred Qualifications Experience in QuickBooks Desktop. Experience in construction, HVAC, plumbing, electrical, or service industries is a plus Experiencein Procurement, account payable, accounts receivable, job costing, project billing. Experience with customer account follow- or collections, invoicing or billing is a plus but not required What Success Looks Like Financial records are accurate and organized Vendor invoices and customer payments are processed on time Procurement responsibilities Documentation is easy to locate and maintain Daily administrative tasks are completed efficiently Why Join Shoals MPE Stable, growing company with a strong reputation in North Alabama Supportive team environment Opportunity to learn and grow within the company Consistent, full-time work Benefits Competitive pay based on experience Health Insurance offered based on company policy Paid Vacation and paid Holidays 401(k) with Company Match up to 4 % Training and development opportunities #J-18808-Ljbffr