Accounts Payable Specialist

Why is This a Great Opportunity?

If you are a recent graduate with an Accounting degree, this is the perfect opportunity for you to get your foot in the door with an amazing company! They are looking for a “go-getter” who is hungry to learn and wants to grow into a corporate accounting role. This company is acquisition minded, loves to promote from within, has a hybrid work schedule, and will give you a lot of flexibility as long as the job is getting done. You’ll enjoy a very nice office environment with a large break room offering free sodas and snacks.

Job Description:

● Review, verify, and enter supplier invoices into financial systems accurately and on time,

supporting multiple facilities and handling multicurrency transactions.

● Reconcile vendor statements regularly to ensure accounts remain current and in good

standing.

● Maintain organized and compliant vendor files and AP documentation in accordance with

company policies.

● Assist in documenting, updating, and improving AP procedures to enhance efficiency,

accuracy, and internal controls.

● Prioritize invoices based on payment terms and cash discount opportunities to optimize cash

flow.

● Manage North America payment runs weekly to ensure vendors are paid timely and accurately

● Manage the corporate VISA purchasing card program, ensuring timely support for cardholders

and proper documentation.

● Monitor and manage the AP inbox daily, addressing urgent issues promptly.

● Management of AP automation, Medius, and data storage management

● Assist with month-end close activities, including AP accruals and reconciliations.

● Support intercompany accounting by preparing AP or AR invoices for related party

transactions and assisting with reconciliation.

● Take part in SG&A comparison file review and help review and explain variances during the

month-end process

● Support the completion and maintenance of sales and use tax exemption certificates.

● Prepare and file monthly sales and use tax returns for all U.S. locations.

● Complete monthly GST/HST and other misc. filings for Canadian operations.

● Complete annual 1099 filings for GRE and TGC

● Participate in special projects, process improvements, and other accounting duties as

assigned.

Qualifications:

● Bachelor’s Degree in Accounting or Business

● Basic understanding of accounts payable and general accounting procedures

● Proficient in data entry, ability to perform data entry the majority of the work day

● Ability to communicate effectively and consistently regarding accounts payable

● Analytical ability

● Must have excellent communication skills, a commitment to outstanding service

● Possess strong organizational and time management skills

● Ability to handle confidential information in a discreet, professional manner

● Ability to work in a fast-paced and high-volume environment with emphasis on accuracy and

timeliness

● Ensure excel skills are at an intermediate level able to use pivot tables and functionally format

formula’s including sumif statements and vlookup

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