Payroll Technician

Chandler Unified School District Job Description

Classification: Support Staff

Job Title: Payroll Technician

Calendar: 2611H (12 Month)

Salary: Grade 116 (Support Hourly)

Job Goal:

Assist in the preparation and processing of payroll for the district and perform related duties.

Minimum Qualifications:

• High school diploma or equivalent, including appropriate business courses
• Minimum two years of data entry and clerical experience; payroll and school district experience desired
• Ability to use standard office equipment with speed and accuracy
• Strong math skills
• Computer proficiency to include the use of basic software applications (Word, Excel, etc.) and Google (Docs, Sheets)
• Ability to work with a computerized system
• Knowledge of IRS payroll rules and regulations
• Ability to organize, prioritize, problem solve, and meet deadlines with accurate attention to detail while working with frequent interruptions
• Ability to effectively communicate (verbal and written) with district personnel at all levels and the public
• Knowledge of and adherence to district policies and procedures affecting assigned work

Core Job Functions:

• Compute, code, extend, verify, and check payroll data for all school district employees
• Trace errors and make adjustments as needed
• Make arithmetic calculations of payroll earnings, deductions, and post to the record
• Make journal entries when required on code changes
• Maintain and update a variety of files and records
• Place and receive telephone calls relating to payroll and inform appropriately
• Operate general office equipment, including a computer
• Prepare a variety of reports and records relating to payroll
• Compute payroll from timesheets
• Perform other duties as assigned that support the overall objective of the position

Core Values:

• Excellence in all we do. No matter how large or small, we value excellence in all parts of this organization. Excellence is a value, a quality, and our most important product.
• Equity and fairness in all things. Education is the greatest leveler, and we intend for all our students, staff, and patrons to have the opportunity, tools, and ability to succeed and excel.
• Collaboration is an effective decision-making model as well as an effective morale-enhancing model.
• Integrity is simply non-negotiable. Honesty, integrity, and reliability are the foundations of our organization.
• Efficiency is the essence of being a good steward of public trust. We are supported by our community because we continually demonstrate our ability to produce the very best by carefully using the resources available.

Professional Qualities:

• Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly, and patient manner
• Function effectively as a team member
• Be responsible, reliable, and punctual
• Be flexible and adaptable to change
• Positively accept direction
• Maintain courteous, cooperative working relationships with students, staff, and parents
• Direct constructive criticism toward improving the district
• Exercise positive problem-solving behavior and conflict resolution skills
• Adhere to the dress code appropriate to the site and job
• Share sensitive student and staff information on a need-to-know basis
• Be a positive role model
• Work with a large cross-section of people in a professional and non-judgmental manner

Physical Requirements:

• Positions in this classification often require physical activities such as stooping, kneeling, crouching, standing, walking, and sitting.
• The job involves finger or manual dexterity, repetitive finger motion, speaking, hearing, seeing (with correction), and focusing ability.
• Employees may be exposed to travel, odors, dust, poor ventilation, workspace restrictions, and loud noises.
• The work may require lifting or exerting up to 40 pounds of force occasionally and up to 10 pounds of force frequently.
• Reasonable accommodation may be available for individuals with disabilities to perform the essential job functions.
• The physical demands described are representative of those an employee must meet to successfully perform the essential job functions.
• Reasonable accommodations may be made for individuals with disabilities.

Note:

The above job description is intended to represent only the key areas of responsibility; specific position assignments will vary depending on the business needs of the department.

Updated: 9/15/25