Medical Education Program Specialist - CME

Medical Education Program Specialist - CME

Under the general supervision of the Business Administrative Associate I for Academic Affairs, the Medical Education Program Specialist- CME assists in the coordination of Continuing Medical Education (CME) activities, having responsibilities with certified AMA PRA Category 1 Credit TM CME sessions conducted by the College of Medicine. The employee will assist faculty with day-to-day operations and delivery of faculty development programs that are cross-departmental and at all levels of physician training. The employee would also coordinate aspects of the 10-month faculty development program with direction from the Chair of the Caterpillar Faculty Scholars program.

Duties & Responsibilities

• Coordination of Continuing Medical Education (CME) Program Serves as University of Illinois College of Medicine Peoria contact liaison for physicians, residents, affiliated local/regional hospitals, medical institutions and organizations regarding CME activities.
• Assists CME Chair with implementing changes and/or updates from Accreditation Council for Continuing Medical Education (ACCME) requirements.
• Organizes CME activities and prepares, develops and maintains schedules.
• Prepares materials to assist medical education participants with content requirements for CME program applications.
• Compiles materials for and attends all Peoria and College CME committee meetings and retreats; Assist the CME Chair by organizing meeting agendas/minutes adds proposals to the local CME meeting agenda and manages action items associated with local CME committee proposal approvals or returns for revisions.
• Manage confidential database of Continuing Medical Education program records (for physician participants, hospitals, and organizations) with responsibility for accuracy and reporting in accordance with the Accreditation Council for Continuing Medical Education (ACCME) accreditation standards.
• Establishes records of approved CME activities for annual reporting of CME activities. Requests program evaluations from departments to track attendance for faculty requesting CME credits.
• Assists with the orientation of new staff responsible for department CME program application ensuring their understanding of requirements and policy.
• Coordination of Caterpillar Faculty Scholars Fellowship At the beginning of each new fellowship cohort, prepares and submits call for Applications.
• Receives and reviews applications for eligibility criteria and ensures adherence to guidelines.
• Prepares and distributes application information for review by the advisory committee; Clarifies or requests additional information as requested by the advisory committee.
• Coordinates and assists with the orientation of new program participants (cohort scholars).
• Prepares MOU for scholars and home departments that identify time commitment and support requirements.
• Serves as faculty scholars' primary contact/liaison; answers program questions based on established guidelines/practices.
• Assists CAT Scholar Program Director with the preparation of instructional materials and distributes materials to the scholars.
• Schedules pre-meetings between the Director, faculty, and potential speakers; with the direction of the CAT Scholars Chair, assists with the preparation of schedule incorporating internal and external speakers for planned curriculum.
• Collects evaluations on CAT session speakers from each CAT Scholar. Track scholars' participation (vacation/clinic time) to keep scholars on track with deadlines and program requirements; schedules progress meetings for scholars with program directors and mentors.
• Schedules, coordinates, and takes minutes for advisory committee meetings.
• Assist the Director in preparing and distributing reports, documents, and confidential evaluation data.
• Responsible for coordinating food/refreshments for weekly meetings, annual orientation, welcome reception, graduation reception, and dinners.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling four (4) years (48 months), from the categories below:
1. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
• 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
2. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.

Preferred Qualifications

Bachelor's Degree (preferred) Knowledge of medical education curriculum

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

Sponsorship for work authorization is not available for this position.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.